Human Resource & Administration Executive

As HR and Admin Executive, the selected candidate will be responsible for overseeing various HR and Office Administrative functions within the organization. This role demands a strategic and hands-on approach to managing employee relations, recruitment, training, payroll, office requirements, logistics, contractor management.

Educational Background & Experience:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Advanced degree or HR certification (e.g., SHRM, HRCI) is a plus.
• Experience of over 2 years in a HR or Business Administration role is preferred.

Role & Responsibilities:

HR Related:

• Work with relevant department heads, management & stakeholders to create job profiles & descriptions for various vacancies.
• Job postings through various online & offline mediums to start recruitment process. Develop recruitment process & program. Identify, develop & work with agencies to support recruitment.
• Short-list candidates, arrange interview rounds & identify suitable candidates in consultation with the relevant departments.
• Negotiate & fix roles, responsibilities, remuneration & formalities with selected candidate.
• Prepare & execute recruitment documentation, contracts & agreements as per company policies. Formally on-board employees post consultation & approval from relevant departments.
• Organizing regular staff meetings & employee engagement activities to foster open communication, boost morale & promote a sense of security in the workplace.
• Addressing & resolving employee grievances in a timely manner.
• Regular surveys & performance evaluations for enhancing employee skills and arranging relevant training programs. Evaluating the effectiveness of training programs and making improvements.
• Administer payroll, comply with labor laws & manage employee benefit programs.
• Conducting salary surveys & benchmarking to ensure competitive compensation.
• Maintaining accurate employee records, preparing HR reports & conducting audits to ensure HR practices align with company policies.

Administration related:

• Manage reception including calls, attending guests, visitor entries, maintaining registers & records.
• Manage office supplies inventory and place orders as necessary.
• Coordinate activities & operations to ensure efficiency & compliance with company policies.
• Set protocols & supervise Housekeeping to maintain premises in perfect condition.
• Support HR with recruitment processes, including scheduling interviews & onboarding new hires.
• Support stores, procurement & sales team to coordinate & manage logistics.
• Organize and schedule meetings, appointments, and travel arrangements for senior executives.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Handle & manage requests and queries from senior managers.

Skills & Personal Attributes:

• Strong interpersonal and communication skills.
• Excellent organizational and time management abilities.
• Proficiency in Verbal & Written Communication and Microsoft Office Suite.
• Attention to detail and strong organizational skills.
• Ability to handle confidential information with discretion.
• Problem-solving and conflict resolution skills.
• High level of integrity and professionalism.
• Empathetic and approachable demeanor.
• Strong work ethic and commitment to continuous improvement.

Working Conditions:

The selected candidate will typically work at our Pune research & development centre, within regular business hours. Some travel may be required for recruitment events, training sessions, meetings at other company locations, and off-site activities. The role may sometimes require evening or weekend work to meet deadlines or attend events.