Role Description
We are recruiting an HR Operations Support professional to work from our Mumbai, India office.The successful candidate will be part of the Global HR Operations team, covering the full suite of HR operational activities and managing various processes relating to the full employee lifecycle.The role will involve working closely with HR colleagues in Europe, Asia and the US. The candidate will assist the Operations team with some, or all, of the following responsibilities:
- Creating, updating and maintaining employee records within the HR system.
- Managing payroll submissions for joiners and leavers.
- Managing background checks for joiners and rescreens.
- Providing immigration support to new joiners and extensions.
- Managing offboarding related processes.
- Monitoring a central HR mailbox and redistributing or actioning emails as required.
- Preparing employee letters and documents from templates for the HR team.
- Coordination of HR invoice processing with the Finance team.
- Coordination with the HR Tech team for any system issues, mass uploads or automation requests.
- Liaising with the HR team and serving as point of contact for troubleshooting employee data impacting the firmwide directory and other communication channels.
- Maintaining integrity of data by conducting system reviews to ensure consistency of information.
Skills And Experience
- 1 - 2 years’ experience managing HR support activities.
- Excellent written and spoken English.
- Excellent excel skills.
- Ability to work independently with a high-level of accuracy and attention to detail is essential.
- Comfortable following instructions in how to complete tasks, maintain follow-ups to activities, and writing down instructions or creating SOP’s when needed.
- Proactive, problem-solver as well as taking ownership of initiatives and driving them forward.
- Comfortable juggling competing priorities and managing stakeholder expectations.
- Ability to work effectively as part of a team, demonstrate initiative and proactively contribute ideas, views and recommendations.
- A professional and adaptable approach and the ability to work with confidential and sensitive information using discretion.
About Us
Jefferies is a leading global, full-service investment banking and capital markets firm that provides advisory, sales and trading, research, and wealth and asset management services. With more than 40 offices around the world, we offer insights and expertise to investors, companies, and governments.At Jefferies, we believe that diversity fosters creativity, innovation and thought leadership through the infusion of new ideas and perspectives. We have made a commitment to building a culture that provides opportunities for all employees regardless of our differences and supports a workforce that is reflective of the communities where we work and live. As a result, we are able to pool our collective insights and intelligence to provide fresh and innovative thinking for our clients.Jefferies is an equal employment opportunity employer, and takes affirmative action to ensure that all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, ancestry, religion, gender, pregnancy, age, physical or mental disability, marital status, sexual orientation, gender identity or expression, veteran or military status, genetic information, reproductive health decisions, or any other factor protected by applicable law. We are committed to hiring the most qualified applicants and complying with all federal, state, and local equal employment opportunity laws. As part of this commitment, Jefferies will extend reasonable accommodations to individuals with disabilities, as required by applicable law.
Important Notice – Fraud Alert
We have been made aware of bad actors falsely claiming to be associated with Jefferies Group soliciting individuals to attend virtual job interviews, complete online tests or courses and sending fictitious employment offer letters.Please note that any email contact with Jefferies personnel will come from an “@jefferies.com” email address. Further, Jefferies will not notify shortlisted candidates through social media platforms (e.g. WhatsApp or Telegram) or ask candidates to make payment to participate in the hiring process.
