HR, IR & COMPLIANCE EXECUTIVE

Job Description

Job Description: HR, IR & Compliance Executive Role Overview: The HR, IR & Compliance Executive is responsible for managing day-to-day human resources functions, ensuring legal and statutory compliance, supporting recruitment, handling payroll and attendance, coordinating audits, and supporting employee relations and office administration. Key Responsibilities: 1. Workforce Planning & Recruitment: Maintain a database of approved and vacant positions. Plan and manage recruitment for roles such as Machine Operators, CSRs, Data Entry Operators, and Office Assistants. Prepare and issue offer letters. Collect required documents and maintain up-to-date employee records and files. 2. Onboarding & Induction: Plan and execute structured induction for new employees. Ensure signed induction plans are filed for all employees. 3. Attendance & Leave Management: Maintain daily attendance and leave records using Excel or HRMIS. Share monthly attendance and leave summaries with the finance team for payroll input. 4. Payroll Support: Share employee-wise payroll inputs (attendance, leave, deductions) for monthly salary processing. Ensure the timely distribution of salary slips. 5. Employee Data Management: Maintain and regularly update employee data in HRMIS. Update and track the organisational chart and staff movement. Coordinate with operations to ensure employee data accuracy. 6. Performance Management: Track probation reviews and ensure outcomes are formally communicated. Coordinate annual and mid-year appraisal processes. Ensure timely renewal of employment contracts. 7. Employee Separation: Collect resignation letters and conduct structured exit interviews. Share exit data with management monthly. Follow up for clearance and ensure final settlement is completed on time. 8. Compliance & Audit Coordination: Ensure statutory compliance with labour laws and internal policies. Coordinate and support social and technical compliance audits, including: SEDEX HIGG FSLM & FEM GRS (Global Recycled Standard) GOTS (Global Organic Textile Standard) FSC (Forest Stewardship Council) Liaise with external auditors and support documentation, factory walkthroughs, and corrective actions. 9. Office Administration: Oversee general factory & office maintenance and cleanliness. Handle utility bill payments, vehicle & equipment maintenance and other administrative needs. 10. Employee Relations & General HR: Serve as the point of contact for HR-related communication. Conduct regular HR/admin & compliance related meetings. Support employee grievance handling and escalate issues when needed. Act as a support resource for employee welfare and counselling. Qualification & Skills: Bachelor’s degree in HR, Business Administration, or related field. 2–3 years of experience in HR, Admin, or Compliance (preferably in a manufacturing environment, especially in garment trims manufacturing/printing industry ). Good understanding of HR processes, local laws and labour laws. Proficient in MS Office (Excel, Word, Outlook) and HRMIS. Fluency in the local language; good communication skills in English. * Job Type: Full-time Pay: ₹25,000.00 - ₹35,000.00 per month Benefits: Leave encashment Schedule: Day shift Supplemental Pay: Yearly bonus Ability to commute/relocate: Sonipat, Haryana: Reliably commute or planning to relocate before starting work (Preferred) Experience: HR: 3 years (Preferred) total work: 5 years (Preferred) Language: English (Preferred) Work Location: In person Expected Start Date: 01/07/2025