HR : Compliance & Administration (Third Party Payroll)

Job Summary:

We are seeking a dynamic and detail-oriented HR professional to manage statutory and factory compliances, contract labor administration, and general administration activities including canteen, transportation, and housekeeping. The role also requires active involvement in supporting HR operations and Industrial Relations (IR) functions to ensure smooth workforce management and statutory adherence at the plant/factory level.

Key Responsibilities:

1. Statutory Compliance:

• Ensure 100% compliance with all labor laws (Factories Act, ESI Act, PF Act, Bonus Act, Minimum Wages Act, etc.).
  
• Maintain statutory registers, records, returns, and ensure timely submission to authorities.
  
• Coordinate with consultants/auditors for labor law compliance audits.
  
• Keep updated with amendments in labor laws and implement necessary changes.
  

2. Contract Labor Management:

• Monitor and manage contract workforce deployment across departments.
  
• Maintain contractor compliance documentation license, wage registers, muster rolls, ESI/PF contributions, etc.
  
• Conduct regular audits of contractor compliance and facilitate inspections.
  
• Coordinate with contractors to ensure adherence to labor laws and company policies.
  

3. Factory Compliances:

• Support the HR Head in maintaining compliance with Factory Act and related provisions.
  
• Liaise with government departments like Labor Office, Factory Inspectorate, etc.
  
• Prepare and file statutory reports as required under factory laws.
  

4. Administration Activities:

• Canteen Management:

  Oversee food quality, vendor coordination, hygiene standards, and cost control.

• Transportation:

  Manage employee transportation vendor coordination, route planning, safety compliance.

• Housekeeping:

  Ensure cleanliness and sanitation across factory premises through vendor/housekeeping staff.
• Monitor and control administrative budgets and contracts related to facility services.
  

5. Support to HR Activities:

• Assist in onboarding, documentation, employee induction and joining formalities.
  
• Help plan and organize employee engagement initiatives and welfare activities.
  

6. Industrial Relations (IR):

• Assist in handling employee grievances and disciplinary matters in coordination with IR/HR Manager.
  
• Support union interactions and negotiations as needed.
  
• Maintain harmonious relations with workers.
  
• Coordinate with government authorities during inspections and labor meetings.
  

Key Skills & Competencies:

• In-depth knowledge of Indian labor laws and factory-related statutory requirements.
  
• Strong interpersonal and communication skills.
  
• Good coordination and negotiation skills, especially in managing vendors and contractors.
  
• Detail-oriented with ability to maintain accurate compliance documentation.
  
• Proficient in MS Office and HR software tools.
  

Qualifications & Experience:

• Bachelor’s or Master’s degree in Human Resource Management / Labor Law / Industrial Relations.
  
• 2–5 years of experience in manufacturing or plant HR operations.
  
• Experience handling statutory compliance and administration in a factory setup is a must.
  

Preferred Industry Background:

• Manufacturing / Engineering / Automotive / FMCG / Building Materials