HR Administrator Pre Hire/ Contracts Administration

We are seeking a proactive and detail-oriented HR Administrator to join our dynamic People Operations team. This role offers broad exposure across HR functions, with a focus on contracts administration, onboarding, HR systems, and UK and ROI legislation compliance. You will collaborate with Recruitment, HR, Legal, and Delivery teams to ensure accurate and compliant contract issuance and onboarding processes.

Key Responsibilities

• Issue Employment Contracts, coordinating with Recruitment, HR, Legal, and Delivery teams.
• Ensure UK and ROI legislation compliance compliant contracts using appropriate templates.
• Manage documentation workflows in IRIS, SpringCM, and DocuSign for contract initiation and execution.
• Track and verify contractor documentation including insurance certificates and incorporation documents.
• Ensure timely completion of compliance checks such as Right to Work and insurance verification before onboarding.
• Maintain audit trails for Status Determination Statements (SDS) and CEST assessments.
• Maintain and update employee records in the HR system, ensuring accuracy, consistency, and GDPR compliance.
• Act as the first point of contact for incoming HR queries, resolving straightforward issues and escalating complex matters.
• Support renewals and extensions by reassessing UK and ROI legislation compliance status and updating documentation.
• Assist the wider HR team with key projects and ad hoc tasks as required.
• Advocate for continual improvements in pre-hire processes and contractor engagement models.

• Strong understanding of UK and ROI legislation compliance and its implications for contractor engagements.
• Experience in HR administration, contract compliance, or workforce operations.
• Proficiency in documentation systems such as IRIS, SpringCM, and DocuSign.
• High level of accuracy and attention to detail.
• Strong organisational and time-management skills.
• Excellent interpersonal and communication abilities.
• Intermediate competency with MS Office Suite, particularly Excel, Outlook, and Word.
• Ability to manage sensitive data with discretion.
• Ability to prioritize tasks and work to deadlines in a fast-paced environment.

Personal Attributes

• Positive, proactive approach to problem-solving.
• Resilient and tenacious, able to work under pressure.
• Collaborative team player with the ability to influence and build relationships.
• Strong listening skills and commitment to meeting deadlines.