Job Description

THE ROLE MANDATORY EXPERIENCE IN ONE OF THE FOLLOWING: 1. EVENTS MANAGER / HOUSEKEEPING HEAD IN HOTELS AND HOSPITALITY INDUSTRY 2. HOUSE MANAGER FOR UHNI RESIDENCES We are looking for a smart and resourceful person from the Hotels and Hospitality background. The House cum Events Manager in Unidel's Mumbai office will primarily provide personal and executive support to the Managing Director. She will coordinate with the Administration / Finance / Travel desk in the Mumbai office and be accountabkle for the following: 1. Event Management 2. Chairman's Residence and Staff Management 3. Ad hoc Projects in Chairman's Office and Residence 4. Corporate Gifting This is a full-time position based in IGEs Mumbai office at Nariman Point JOB RESPONSIBILITIES The incumbent will primarily be in charge of the following areas: Expense Processing Complete complex expense reports in a timely and accurate fashion General secretarial work in addition to basic filing and record updating for the Chairman. Maintain updated records of memberships, Insurance claims and premium payments Monitor & keep track of vendors contract renewal and staff accounts Client / Guest Relations Support and Database Management Help ensure the contact management database is kept current Administrative Support Assist with printing and general administrative duties as needed Household gifting, personal & office errands, stationery and other essentials Update of employees leave management Social Event Coordination Coordinate overall logistics related to all office and personal events Art Inventory, Logistics, Coordination of Social and Business Events Project Support Partner with other consulting / operations staff members to address various requirements at the company Work closely with the administrative team to create greater efficiencies between offices. Liaise with vendors on all maintenance & repair works of residence Office-Support Greeting clients, setting up meetings, serving as IT office liaison, working with the administrative team to ensure smooth operations of the Mumbai office Deal with lawyers, accountants, consultants and third-party service providers Relevant News Updates Proactively convey any relevant updates which would affect office functioning (related to weather, political unrest, etc.) to leadership / office CANDIDATE PROFILE Education & Experience At least 8 years of experience in the Hospitality Industry, preferbaly in HOUSEKPEEPING MANAGEMENT, EVENTS OR GUEST RELATIONS Professional phone manners, excellent written and verbal communication skills an effective communicator in the business setting - fluency in English is required Confident interfacing with UHNIs/ HNIs / CXOs / Corporate Leaders and their Good Offices Ability to juggle multiple responsibilities in a fast-paced, results-oriented environment Take initiative to get the job done and improve processes along the way Independent worker; able to take the lead role in all areas of the roles and responsibilities Solid working knowledge of Microsoft Outlook, Word, PowerPoint and Excel A relevant undergraduate degree (e.g., BA, B Com, B Sc) Personal Qualities Emotionally intelligent able to collaborate in teamwork settings with colleagues and clients Capable of working on multiple, overlapping tasks in a fast-paced environment Able to take initiative and drive work with moderate supervision and guidance Able to identify potential hurdles in advance, looping in leaders to maintain timelines Able to maintain confidentiality of sensitive information