Job
Description
SUMMARY Job Title: Manager Reports to: HR Head Reportees: Location: Mumbai Department: Administration Grade: Requirements Purpose of Job: We are looking for a dynamic and highly organized Manager Administration to oversee and manage day-to-day administrative functions. This role will require strong communication and liaison skills, as well as a deep understanding of managing relationships with key stakeholders across various internal and external teams. The ideal candidate should be highly adept at multitasking, solving complex issues, and maintaining a seamless flow of communication. . Principal Accountabilities: Stakeholder Management: Establish, maintain, and strengthen relationships with internal and external stakeholders, including senior leadership, department heads, clients, and vendors. Act as the primary point of contact between the organization and key stakeholders. Ensure effective communication channels are maintained and that stakeholder expectations are met in a timely and professional manner. Liaison and Coordination: Serve as a liaison between different departments, ensuring alignment on goals and projects. Coordinate meetings, discussions, and follow-ups with various stakeholders to ensure smooth execution of tasks and operations. Manage communication and information flow between teams, ensuring key decisions and information are communicated effectively. Administrative Oversight: Oversee day-to-day office operations, ensuring all administrative functions run efficiently. Organize and manage office logistics, including supplies, facilities, and vendor management. Support senior management with scheduling, travel arrangements, and documentation. Process Improvement: Identify areas for process improvements and operational efficiency, implementing strategies to enhance workflows and collaboration. Streamline communication and administrative practices to ensure optimal use of resources and time. Reporting & Documentation: Prepare and maintain accurate records, reports, and presentations for internal and external stakeholders. Support in tracking and reporting on project milestones, budgets, and administrative metrics. Team Leadership: Provide guidance and support to administrative assistants and junior staff, ensuring tasks are completed on time and to a high standard. Foster a collaborative team environment that encourages open communication and problem-solving. Qualifications & Experience Required: Bachelor’s degree in Business Administration, Management, or related field (Master’s degree preferred). Minimum of 9 -10 years of experience in an administrative management or related role, with a focus on stakeholder management and liaison. Strong communication and interpersonal skills with the ability to work effectively with all levels of the organization. Proven ability to manage multiple tasks and projects simultaneously, with excellent time management skills Strong problem-solving skills and the ability to handle complex and sensitive issues with professionalism.
