GCP - Steel Piping & Tubing, Fitting & Piping Accessories

Purpose/Objective

The role is responsible for strategic sourcing of Category spend, Vendor Development and Procurement Management – (Source to Contract) with relevant exposure of procurement downstream processes of project environment.Further the is responsible to assist the category head to develop consolidation synergy at the group level to achieve the strategic objectives of the group and focus on value engineering, standardization, strategic partnerships, benchmarking, market intelligence and agile decision making

Key Responsibilities of Role

- Select bidding process (ICB, limited tender, open tender, conventional, any specific strategy etc.), prepare vendor selection approach and vendor evaluation criteria depending on the nature of the sub-category - Preparation of the request for information (RFI) document for bidder evaluation using the RFI template - Identify potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams) - Evaluate vendors and shortlist them for sending Request for Proposal (RFP) - Review and finalize the Request for Proposal (RFP) document to be sent to the shortlisted bidders [covering commercial, Occupational Health and Environmental Services (OHES)] - Identification/ development and induction of global sources or alternate sources of supplies of project materials or import substitution at optimum cost and prompt lead time for deliveries. - Ensure the timely conduct of research & Market intelligence as a routine exercise including keeping track of Govt. policies and factors influencing supplies and prices into supply markets i.e. Supply market analysis, Pricing factor analysis, Spend analysis etc. - Drive a focused and long term vendor management process based on the principle of equitable and mutually profitable relationships with Suppliers / Vendors - Organize and plan a pre-bid meeting based on the queries and communication requirements from vendors - Prepare commercial estimate by identifying elements for direct & indirect costs, overhead, profit margins and contingency, if any, using standardized estimation templates - Evaluate technical and commercial proposals from bidders: - Technical bid evaluation: Arrange clarification meetings with bidders - Commercial evaluation: Evaluate Prices, taxes, along with all terms and conditions and examine deviations - Conduct fact-based negotiations with shortlisted bidders and conduct e-auction, if needed for price discovery - Prepare contract document as per stated protocols & standard templates - Maintain Contract record within the ERP system and is share with the vendor as well as with all relevant stakeholders - process of obtaining Advance Bank Guarantees/ Contract Performance Bank Guarantee (ABG/CPBG)/ Customs related documents from vendor as per requirements Post Order Management - Follow-up, coordination with Internal, External Stakeholders for delivery, Schedule, Scope Change if any, Contract Amendment. - Facilitate the resolution and re-allocation of queries raised by vendors or from other internal stakeholders, during expediting the delivery - Supervise the preparation of change order or making amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc. as required - Coordinate with Stores & Vendor in GRN Process Goods Receipt Note for timely booking of invoice and payment to vendor. - Ensure closure of contracts and take necessary actions - Drive management of inbound logistics services for other Ex-Works Domestic Supplies, Imports, Custom Clearance. - Contribute to making contingency plans for exigency business requirements Supplier/ Vendor Engagement Establish strategic partnerships with suppliers which will benefit Adani from a long-term perspective and effectively leverage them for value additions to business - Prepare vendor segmentation matrix based on annual spend with the vendor and risk associated with the vendor - Prepare vendor performance evaluation criteria and frequency for each vendor segment - Assign required level of performance evaluation for each vendor and frequency of vendor performance review based on vendor segmentation - Review vendor scorecard, assess the performance of vendor on various parameters and check if the performance is meeting desired level - In case of satisfactory performance, communicate performance feedback to vendors highlighting improvement opportunities on individual parameters - In case of unacceptable performance, communicate performance to vendor & plan discussion to identify actions required for performance improvement Data Analytics - Collate and analyse data related to various procurement activities (e.g. commodity analysis, supplier debugging, etc.) for respective categories - Seek opportunities to improve efficiency and value, Take action based on data analytics performed and identify interventions to be implemented for respective categories Governance and Audit Management - Monitor and ensure adherence to defined governance protocols at team level; Report on KPIs to measure success of Techno-commercial governance in team - Provide guidance in preparing responses to Category-specific audit queries

Technical Competencies

Supplier Lifecycle Management,Strategic Negotiation and Cost-Value Optimization,Logistics Management,TC Strategy Formulation and Risk Management

Qualifications and Experience

Up to 12 years experience with exposure to Category in infrastructure industry •Strong relationship with vendor ecosystem of Category OEMs, EPCs, Sub-contractors across project lifecycle. Preferred exposure of sourcing domain, OEM solution sales, Cost estimations. Strong techno-commercial understanding. •Direct exposure of strategic negotiations, Contracting/ Master Service Agreements / Developing SLAs /Optimizing contract terms for projects. •Deep understanding of various bidding process (TBCB, limited tender, open tender, conventional, any specific strategy etc.), prepare vendor selection approach and vendor evaluation criteria depending on the nature of the Sub-category •Exposure to supplier development, supplier onboarding and supplier risk management processes. Identification / development and induction of global sources and or alternate sources of supplies/ services of materials / services or import substitution at optimum cost and prompt lead time for deliveries. •Exposure to Logistics, Supply Chain and Material Management •Exposure to Procurement tools such as SAP, SLM, ARIBA and equivalent e-Auction Platforms