Front Office Executive

Designation: Front Office Executive

Position Summary:

The Receptionist serves as the first point of contact for visitors, clients, and employees, ensuring a welcoming and professional front office experience. This role manages all front desk operations, including answering calls, handling inquiries, coordinating travel arrangements, and providing administrative support to ensure smooth day-to-day office operations.

Key Responsibilities:

• Greet and welcome visitors in a professional and friendly manner.
• Answer, screen, and forward incoming phone calls to the appropriate departments.
• Maintain a tidy and organized reception area.
• Handle incoming and outgoing correspondence (mail, couriers, deliveries, etc.).
• Schedule meetings, coordinate conference room bookings, and manage visitor appointments.
• Maintain visitor logs, security passes, and access cards in line with company policy.
• Arrange and coordinate travel bookings for staff, including flights, accommodation, transportation, and itinerary management.
• Liaise with travel agencies or vendors to secure cost-effective and efficient travel arrangements.
• Prepare travel expense reports and maintain related documentation.
• Support administrative and clerical duties such as data entry, filing, photocopying, and maintaining office supplies.
• Coordinate with housekeeping and facility teams to ensure the front office and common areas are well maintained.
• Perform any other duties assigned by management to support smooth office operations.
  

Qualifications & Requirements:

• Bachelores degree or equivalent qualification preferred.
• Minimum 2-4 years of experience in a receptionist, front office, or administrative support role.
• Experience in travel coordination or booking is an advantage.
• Excellent verbal and written communication skills.
• Proficient in MS Office (Word, Excel) and basic office equipment (printers, phones, scanners).
• Professional appearance and positive attitude.
• Strong interpersonal and customer service skills.
• Ability to multitask, prioritize, and manage time effectively.
  

For more details kindly contact 7406043555, fiza@maven-silicon.com