Front Office Executive

JOB DESCRIPTION ROLES & RESPONSIBILTIES Co-ordinates With Internal : Coordinate with visitors, Reception area hospitality, Accounts Team, Purchase Team etc., External : Courier and postal handle, inbound and outbound phone calls, Trust work, Coordinate with customers, etc. PURPOSE OF POSITION To take care of visitor s hospitality at reception area. Handling incoming calls on multi-line internal telephones. SPECIFIC RESPONSIBILITIES Switch on the music machine in reception as per the guidelines to play different music Turn on the ACs & relevant electricals in the office Maintains telecommunication system and connect to concerned person. Collect the courier parcel and distribute to concerned department Change the flower on God s photo Serves visitors by greeting, welcoming and directing them with the concerned team to provide water tea and coffee Notifies company personnel of visitor arrival Informs visitors by answering or referring inquiries Responsible for stock management e.g., stationaries, and housekeeping materials Maintenance of stocks in system Keep a safe and clean reception area by complying with procedures, rules and regulations Responsible for office decoration at the time of festival and maintain decoration material Contributes to team effort by accomplishing related result as needed Coordinate in HR department allotted work of candidates for recruitment Coordinate the meetings of the employees with the MD & CEO Involve in any management allotted work Skill Sets & Competencies: Should have confidence Time management skill Good communication skills Initiative Should be pro-active in analysing future needs of the organization Dependability Flexibility Prioritising Strategic mindset Must be a trust worthiness Should have problem solving skill The ability to multitask Ability to work under pressure and on irregular working hours Approachable and willingness to listen and assist to person.