Front Office Executive

Job Title: Front Office Executive

Experience: 01 Year

Location: Chennai

Department: Administration / Reception

Employment Type: Full-time

FEMALE CANDIDATES ONLY

Job Summary:

We are seeking a polite, presentable, and customer-oriented Front Office Executive to manage the reception desk and ensure smooth visitor and employee coordination. The ideal candidate should have excellent communication skills and a friendly attitude.

Key Responsibilities:

Reception & Visitor Management

Welcome and greet visitors in a professional and friendly manner.

Manage the reception desk, maintain visitor entries, and issue visitor passes.

Answer, screen, and forward incoming calls promptly.

Administrative Support

Handle incoming and outgoing couriers.

Maintain front office supplies, stationery, and ensure cleanliness of the reception area.

Assist in scheduling meetings and coordinating conference room bookings.

Communication & Coordination

Coordinate with internal departments for meetings and visitor requirements.

Inform employees about visitor arrivals and guide visitors appropriately.

Maintain employee attendance registers (if required).

Documentation & Reporting

Maintain daily logs, call records, and basic MIS reports.

Assist in preparing front office-related documentation and reports.

Customer Service

Address queries from visitors, clients, and employees professionally.

Ensure a smooth and positive front-office experience for all.

Required Skills:

Excellent verbal and written communication skills.

Basic computer knowledge (MS Word, Excel, Outlook).

Pleasant personality and presentable appearance.

Good interpersonal and customer service skills.

Ability to stay calm and manage multiple tasks.