Front Office Executive

Job description

Roles and Responsibilities

Job opportunity for Front Office cum Admin Officer for Chennai location.

As a Front Desk Officer cum Admin Assistant, you will be the first point of contact for our organization

Duties include offering administrative support across the organization. Welcome guests and greet people who visit the business. You will supervise entire office housekeeping and coordinate front-desk activities, including distributing correspondence and redirecting phone calls and Assist HR department.

Multitasking skills essential for this position. This role requires working 6 days a week and from 9:00 AM. to 6:00 PM pm.

Ultimately, a Front Desk Officer cum Admin Assistant’s duties and responsibilities are to ensure the

Front desk welcomes guests positively, and executes all administrative tasks to the highest quality

Job Description:

· Greet and welcome guests/visitors as soon as they arrive at the office

· Direct visitors to the appropriate person and office

· Answer, screen and forward incoming phone calls

· To generate daily report, picking & packing list and prepare PO/DO/Invoices.

· To ensure ling of documents is completed on time and accurately.

· To assist on customers / supplier’s inquiries via phone call or email; taking orders.

· To maintain the cleanliness within premises.

· Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g.pens, forms and brochures)

· Supervise Office House Keeping.

· Taking care of Company guest house booking, housekeeping and Conference Hall bookings for meetings.

· Providing zoom meetings links etc.

· Provide basic and accurate information in person and via phone/email

· Receive, sort and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)

· Order office supplies and keep inventory of stock

· Ability to work independent with minimum supervision, multitask and work well in a fast-paces environment.

· Positive customer service skills with an ability to communicate eloquently and effectively.

· Able to commence work immediately or within short notice period.

Requirements:

· Minimum 2 years of experience required

· Able to multitask and work independently

· Good working attitude, good communication and interpersonal skills, teamwork, initiative and good time management.

· Customer service attitude.

· Proven work experience as a HR Assistant / Receptionist, Front Office Representative or similar role Proficiency in Microsoft Office applications, Hands on experience with office equipment (e.g.printers)

· Good Knowledge in Ms. Office, Excel, Word and PPT.

· Professional attitude and appearance

· Solid written and verbal communication skills

· Ability to be resourceful and proactive when issues arise

· Excellent organizational skills

· Multitasking and time management skills, with the ability to prioritize tasks

Job Types: Full-time, Permanent

Pay: ₹8,086.00 - ₹23,361.57 per month

Benefits:

• Paid sick time

Ability to commute/relocate:

• Mandaveli, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• total work: 1 year (Preferred)

Language:

• English (Preferred)

Work Location: In person