Front Office Assistant

We are looking for a pleasant, well-organized, and customer-focused Front Office Executive/Receptionist to manage the front desk and provide administrative support. The ideal candidate should have strong communication skills, a professional appearance, and prior experience in front office operations

Key Responsibilities:

Front Desk Management

• Greet and welcome visitors in a warm and professional manner
• Handle incoming phone calls, inquiries, and messages efficiently
• Maintain visitor logs, issue visitor passes and ensure proper security protocols

Administrative Support

• Manage appointments, meetings, and conference room bookings
• Handle incoming and outgoing mail, couriers, and deliveries
• Maintain office records, filing systems, and databases
• Assist with document preparation, data entry, and basic office tasks

Customer Service

• Provide accurate information to visitors and callers
• Coordinate with internal departments to ensure smooth operations
• Address and resolve complaints or issues promptly

Office Coordination

• Ensure cleanliness and orderliness of the reception area
• Monitor office supplies and raise requisitions when needed
• Support HR/Admin team for onboarding activities when required

Required Skills & Qualifications

• 1–2 years of experience as a Receptionist or Front Office Executive
• Excellent verbal and written communication skills
• Strong interpersonal skills with a pleasant personality
• Proficiency in MS Office (Word, Excel, Outlook)
• Good multitasking and time-management abilities
• Professional grooming and presentation