Facility Manager

Role & responsibilities

• Single point of contact for all the Services, Vendors, and AMC Vendors and for all occupants. FM will coordinate with all Vendors for the required Operations and will liaison between Management and Vendors.
• Direct the planning and delivery of all facility related and administrative support services and activities at the site on a day-to-day basis.
• Make periodic inspections of the building and equipment to determine if janitorial, security and other services are adequate and whether repair work is needed; reviews safety and security equipment and procedures for adequacy.
• Assign and reviews work of subordinates, gives instructions, maintains discipline and resolves difficult maintenance and security/safety problems
• Innovate, suggest and implement energy conservation ideas.
• Overseeing the inventory, rental, repair and maintenance of office equipment. Review with client representative regarding various maintenance issue & improvement of the office area.
• Analyze / recommend solution on the complaint analysis.
• Prepare correspondence, statistical, financial and other reports. Establishes and maintains essential records and files
• Co-ordination with local authorities on behalf of clients
• Supervise the staff involved in performing the functions of the assigned units.
• Develop and establishes policies and objectives consistent with those of the organization to ensure efficient and safe operation.
• Responsible for overall upkeep of the site to high standards of operations, maintenance and cleanliness.
• Periodic review / amend checklist, operation steps, spares parts consumption analysis.
• Co-ordinate with OEM for service obligation as per AMC & in case of breakdown of system.
• Ensure all safety guidelines/ requirements are adhered to by team members/vendors.
• Maintain discipline and quality of work by all staff.
• Organize and coordinate formal monthly meetings with the client and management.
• Conduct formal monthly meetings with sub-contractors.
• Preparation of Daily, Weekly and Monthly reports for client as per the prescribe format.
• Develops and implements ISO systems and processes to establish and maintain records for the operating unit.
• Ensuring compliance to governing documents by one and all.
• Keeping abreast with the local and state statutory policies.
• Providing prompt response of emails received.

Updating and pursuing pending task tracker with client