Facilities Deputy Manager

Job Description

Facilities Deputy Manager Role and Responsibilities Office : JBS Secunderabad 1. Primary Responsibilities Building Safety & Maintenance Ensure all building facilities adhere to proper safety standards and cleaning procedures. Maintain equipment and building provisions to meet health and safety requirements. Organize and plan building installations and refurbishments. Keep building and facilities up to code while following maintenance protocol. Run routine maintenance inspections. Monitor interior and exterior areas of the building for cleanliness and general upkeep. Ensure adherence to all safety guidelines and requirements by staff and vendors. Team & Vendor Management Supervise facilities & Security staff and delegate cleaning and maintenance responsibilities. Communicate with external contractors and vendors. Maintain discipline and quality of work across all staff. Coordinate with Original Equipment Manufacturers (OEMs) for service obligations as per AMC and in case of system breakdown. Compliance & Operations Establish policies and objectives consistent with organizational goals to ensure safe operation. Maintain compliance with security, audit procedures, and client management policies. Coordinate with local authorities. Support maintenance and installation work as needed. Ensure departmental operations adhere to health and safety policies. Manage inventory, rental, repair, and maintenance of equipment. Prepare and implement project budgets and timeframes. Data & Reporting Maintain essential records and files related to building operations. Analyze complaints and recommend solutions. Gather and report data on facility operations. Periodically check and amend checklists, operation steps, and spare parts consumption analysis. 2. Required Skill Set & Competencies Must-Have Skills Direct planning and delivery of all facility-related and administrative support services. Conduct periodic inspections to ensure adequate services and determine maintenance needs. Assign and review work, maintain discipline, and resolve maintenance issues. Innovate, suggest, and implement energy management solutions. Manage office services needed to support departmental operations. Good-to-Have Skills Certified Facility Manager (CFM) credential or equivalent. Strong technical knowledge in building maintenance, repairs, and facility management. Familiarity with local building codes, safety regulations, and environmental compliance. Experience with property management software and smart building technologies. Strong organizational, problem-solving, and decision-making skills. Ability to prioritize tasks, meet deadlines, and manage multiple projects. Contract handling experience and budget planning skills. 3. Qualifications Graduate/Postgraduate degree in Facility Management, Real Estate Management, or a related field. Advanced mechanical and plumbing skills. Knowledge of HVAC and other building systems. Basic understanding of accounting and finance principles. Strong leadership and problem-solving skills.