Facilities Assistant Manager-Facilities Management

1. Preparation of Facilities Budget CAPEX and OPEX expenses for Chennai location,
2. Tracking of Budget, AMC’s, O&M Expenses.
3. Mapping of site requirements in CAPEX or OPEX category as per budget allocated.
4. Timely generation of Purchase Requisitions in e-Connect to ensure release of Purchase order in time and execution of Agreements.
5. Preparation of approval of process notes as per delegation of authority Matrix.
6. Ensure compliance to Authority Matrix and specific Guidelines; maintain all necessary documents to ensure transparency and audit compliance.
7. Checking and validation of documentation for vendor payment processing.
8. Management of Capex expenses
9. Closely tracking of major spends i.e. Premises Rentals, O&M, Electricity, Water, Diesel etc. and reconciliation of accounts with suppliers.
10. Approvals to be taken in a timely basis to ensure that the projects are completed within the given timelines.
11. Preparation and maintenance of PO and Agreements tracker to avoid expiry or shortfall of value in PO’s.
12. Cost / Expense Forecast and Budget vs. Actual reports to function heads.
13. Ensure to prepare and share Monthly Provisions with AP team as per schedule / calendar.
14. Budgetary reports to share with facilities head for PAN India locations for robust controlling and to ensure expenses remain within budget.
15. Tracking of Cost Saving initiatives execution and projections and to share with Facilities Head.
16. Commercials/Expenses inputs to be shared and discussed in monthly review meetings for optimal usages and controlling.
17. Plan & Manage Budget allocated in an efficient cost center for Facilities Management function. Target opportunities for optimal savings.
18. Manage the stakeholders inside the organization with different functions like Finance, legal, procurement and commercials.
19. Expertise at handling the inventory for consumables, to curtail inventory-holding expenses and adherence to the optimum stock levels thus minimizing wastage.
20. Work well within the teams to collate data for effective day to day functioning.
21. Ensure support for Audits internally and externally Tick IT Plus (comprising of ISO 9001 and ISO 27001), ISO 14001, ISO 45001 Certification in all locations.
22. Basic knowledge of the Facilities function and operations (Soft service, Engineering Services, Security & consumables etc)
23. Preparation and management of ad-hoc activities Budget and expense. Target opportunities for optimal savings or value for money in expenses.

Total Experience Expected: 06-09 years