Export documentation executive

About Elchemy:

Elchemy is a tech-enabled cross-border specialty chemicals marketplace. Our vision is to become the largest global speciality chemicals distributor focussing on discovery and fulfillment using a tech-first approach. 

Chemicals is an extremely important large and fragmented market with multiple inefficiencies in cross border trade. The global speciality chemicals market is $800bn growing at a CAGR of 5.7%. The industry faces glaring challenges including lack of trust, excessive lead times, quality uncertainty, lack of transparency and tons of operational challenges.

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Our highly ambitious team comprises alumni from IITs, IIMs, NITs and have extensive experience of working in startups as well as multinational companies. We want to create a team with A-players and rockstars in all roles. When such a team comes together, no vision seems unachievable, and everyone pushes to deliver outstanding results. 

Roles and Responsibilities:

• Prepare, review, and organise export documents, including but not limited to invoices, packing lists, bills of lading, certificates of origin, and any other documentation required for international shipments
• Ensure the accuracy and compliance of all export-related documents with international regulations and standards.
• Prepare Pre-Shipment & Post-Shipment documents like Invoice, Packing List, Shipping details, Certificate of Origin & related documents, L/C documents, Airway Bill and/or Bill of Lading, Self-Declaration etc.
• Liaison with custom officials for relevant documentation & paperwork; with warehouse team for loading/unloading; with banks & insurance agencies
• Liaison with DGFT offices & ensure statutory compliance as per Company Act, Customs Act, Foreign Trade Policy & other government/port/trade regulations.
• Spearhead discussions with CHA, FF for BoE & SB filling & clearance approval, delivery orders, IGM details.
• Prepare SOP for documentation in the team and make sure it is followed in 100% of the orders
• Ensure all documents are prepared in a compliant manner and aim to achieve 100% accuracy
• Learn and use Elchemy’s internal tech platform for all documentation and operations related tasks to reduce documents preparation time
• Coordinate with internal team members to ensure documents correctness and timely delivery to external vendors/customers. 
• Willing to take up more responsibilities if the role requires and evolve as per the company’s needs

Skills and Qualifications:

• Bachelor's degree in any field (e.g., Business, International Trade, Logistics)
• 5-10 years of work experience
• Strong proficiency in MS Office applications, especially Excel, Word, and PowerPoint
• Strong attention to detail and organisational skills
• Have a network of consultants or other export documentation industry colleagues to reach out to. 
• Stay abreast of latest government policies, rules and regulations, Free trade Agreements (FTAs), Duty Drawback Schemes, insurance rules and others.
• Well versed with various schemes - Advance Authorisation, EPCG, MEIS, FPS, FMS, RoDTEP etc.
• Understand the regulatory landscape for transportation of DG, ISO tanks etc.
• Should love hard core execution - rolling up sleeves & getting hands dirty, comfortable to go on the field
• Proven ability to multitask, solve problems, and adapt to changing situations