Expense Accountant

Key Responsibilities:

1. Expense Management & Employee Advances

• Keep track of all employee cash advances and their settlement status. 

• Create advance entries in the accounting system and ensure timely reconciliation. 

• Maintain a real-time record of pending, cleared, and overdue advances. 

2. Expense Claims & Reimbursements

• Ensure employee expense claims are submitted and created on time in the system. 

• Cross-check all claims with supporting bills, travel details, and approvals. 

• Approve or reject claims based on company policy and accuracy of submission. 

• Process travel reimbursements and ensure compliance with internal norms. 

3. Ground Staff Coordination

• Collect expense ledgers from field and operations staff on a regular basis. 

• Cross-verify each ledger with supporting documents and trip approvals. 

• Ensure travel and logistics expenses submitted by field teams are valid and processed promptly.

4. Reporting & Compliance

• Prepare weekly reports on advances, expense claims, and reimbursements for management. 

• Flag anomalies or policy violations immediately for review. 

• Maintain proper digital and physical documentation for audit readiness. 

Key Skills & Competencies

• Strong understanding of basic accounting and expense tracking systems. 

• Proficiency in Excel, Google Sheets, and ERP software 

• Excellent coordination and follow-up skills with multi-location teams. 

• High attention to detail, integrity, and a disciplined approach to timelines. 

• Prior experience managing employee reimbursements or advances preferred.