Executive Secretary to the CEO

Job Title: Executive Secretary to the CEO - FEMALE ONLY

Location: Cochin

Position Overview:
We are seeking a highly dynamic and resourceful female Executive Secretary to the CEO who will serve as the right hand to the Chief Executive Officer. This role requires a confident, proactive, and modern professional who can manage executive priorities, ensure seamless operations, and represent the CEO with poise and professionalism in all interactions. The ideal candidate will combine strong administrative expertise with a bold personality, exceptional problem-solving skills, and the ability to travel as required for business needs.

Key Responsibilities:

Executive & Administrative Support

• Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel.
• Screen and prioritize communications (emails, calls, and correspondence) on behalf of the CEO.
• Prepare, edit, and organize reports, presentations, and other documents.
• Handle highly confidential information with the utmost discretion.

Coordination & Communication

• Act as the primary liaison between the CEO and internal/external stakeholders.
• Ensure smooth communication flow by coordinating with departments for timely reports and updates.
• Anticipate needs and proactively address issues on behalf of the CEO.

Meeting & Event Management

• Organize board meetings, client interactions, and team discussions.
• Prepare agendas, record minutes, and track action items for follow-up.
• Plan and coordinate events, conferences, and client visits.

Strategic & Operational Support

• Conduct research and compile data to support decision-making.
• Manage special projects and assignments as directed by the CEO.
• Ensure office operations run smoothly under the CEO’s directives.

Problem-Solving & Issue Resolution

• Actively identify, analyze, and resolve operational, administrative, and communication challenges.
• Provide quick and effective solutions to issues, ensuring minimal disruption to the CEO’s priorities.
• Take ownership of unforeseen problems, make sound decisions, and implement corrective actions independently.
• Serve as the CEO’s representative in resolving conflicts or bottlenecks within the organization.

Travel & Representation

• Manage complete travel arrangements (domestic and international) including itineraries, logistics, and accommodations.
• Accompany the CEO for meetings/events when required and represent the office with confidence and professionalism.

Qualifications & Skills:

• Bachelor’s degree in Business Administration or related field (Master’s preferred).
• 3–5 years of proven experience as Executive Assistant/Secretary supporting senior executives.
• Excellent communication skills in English and Malayalam (written & verbal).
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills, multitasking ability, and meticulous attention to detail.
• Ability to handle pressure, work independently, and resolve issues proactively.
• High standards of professionalism, integrity, and confidentiality.

Preferred Attributes:

• Female candidates only, aged 28–38 years.
• Smart, confident, well-groomed, and presentable with a modern outlook.
• Proactive, bold, and resourceful with a strong “can-do” attitude.
• Flexible to travel at short notice for company requirements.
• Skilled in problem-solving, decision-making, and taking initiative.
• Holder of a valid four-wheeler driving license.

Compensation: Competitive salary package with additional performance based perks.

Application: Interested candidates may apply with their CV with a recent photograph through this platform. If shortlisted, response from our end will be immediate through Indeed Messages and the interviews will also be scheduled through Indeed. So, those who are interested may stay alert on Indeed.

Job Type: Full-time

Pay: ₹30,000.00 - ₹50,000.00 per month

Application Question(s):

• Do you have a minimum of 3 years’ experience directly supporting senior executives (CEO/MD/Director level) in an executive secretary or executive assistant role?
• Are you a female candidate between the ages of 28 and 38, confident, presentable, and flexible to travel on behalf of the CEO when required?
• Are you comfortable independently resolving office and operational challenges on behalf of the CEO?