Executive Secretary to Managing Director

We are looking for an Executive Secretary to the MD who can provide high-level administrative support and ensure the efficient handling of confidential and business-critical documents. The role requires excellent communication skills, professionalism, and a thorough understanding of legal and financial documentation specific to the construction industry.

Key Responsibilities:

• Manage and maintain the MD’s calendar, appointments, meetings, and travel arrangements.
• Handle confidential correspondence and ensure timely communication flow to/from the MD’s office.
• Prepare, review, and maintain important legal documents including Sale Deeds, Encumbrance Certificates (ECR), Possession Certificates, and related property papers.
• Coordinate with banks and financial institutions for project-related funding, documentation, and compliance requirements.
• Maintain and organize a secure filing system (digital & physical) for legal, commercial, and project documents.
• Coordinate with internal departments (Legal, Projects, Finance, HR, etc.) for reports, approvals, and documentation.
• Draft letters, MoUs, board resolutions, and other official communications as per instructions.
• Assist the MD in preparing presentations, reports, and minutes of meetings.
• Track and follow up on tasks and deliverables assigned by the MD to various teams.
• Maintain confidentiality and handle sensitive information with discretion.

Key Skills & Competencies:

• Excellent written and verbal communication (English & regional language).
• Proficient in MS Office (Word, Excel, PowerPoint) and documentation tools.
• Strong knowledge of legal documents such as Sale Deed, ECR, Possession Certificate, Title Deed, etc.
• Good understanding of banking processes related to project finance, home loans, and documentation.
• Strong organizational, coordination, and multitasking skills.
• Ability to maintain confidentiality and handle high-pressure situations calmly.
• Familiarity with real estate and construction project workflows is an advantage.

Qualifications & Experience:

• Bachelor’s Degree in Business Administration, Law, or related field.
• 4–7 years of experience as a Secretary / Executive Assistant, preferably in the construction or real estate sector.
• Experience dealing with legal and financial documents is essential.

Job Type: Permanent

Pay: ₹10,040.03 - ₹46,747.42 per month

Benefits:

• Health insurance

Schedule:

• Day shift

Work Location: In person