Executive - Port Operations

Job Title: Port Operations Executive

Department: Operations – Coastal Chartering

Reports to: Chartering Manager

Location: Navi Mumbai / Gandhidham

Job Summary:

Responsible for coordinating and monitoring vessel and cargo operations at ports, ensuring smooth execution, timely communication, and accurate documentation.

Key Responsibilities:

· Coordinate with vessel masters, agents, shippers, surveyors, and stevedores.

· Monitor vessel arrival, loading, and discharge activities.

· Share daily operational updates with clients and management.

· Arrange surveyors, agents, and service providers for port operations.

· Oversee and record cargo handling timings, stoppages, and figures.

· Collect and maintain shipping documents (packing list, certificates, OBL, SOF, LOI, etc.).

· Process and verify supplier/creditor invoices and payments.

· Communicate port instructions and compliance requirements to vessels.

· Report incidents/accidents and coordinate resolutions.

· Support smooth cargo operations by resolving operational hindrances.

· Maintain proper filing and operational records.

Requirements:

· Post Graduate in Shipping / Logistics / Maritime Studies (preferred).

· 2–4 years’ experience in port operations, vessel agency, or shipping logistics.

· Knowledge of port procedures, cargo handling & shipping documentation.

· Good communication and coordination skills.

· Proficiency in MS Office and digital communication tools.