Executive Personal Assistant

Company Description

North Point Nine empowers businesses to unlock their full potential through expert business consulting and bespoke software solutions. Our highly skilled professionals deliver tailored services in software development, web development, Fintech Software, offshore accounting, and BPO services, helping businesses scale efficiently while reducing operational costs. We offer custom software solutions, high-performance websites and applications, expert bookkeeping, tax reporting, and comprehensive BPO services. Trusted globally for high-quality, cost-effective solutions and access to top-tier professionals, North Point Nine ensures scalable, flexible solutions adapting to your business’s evolving needs. Discover more at https://northpointnine.com

Role Description

This is a part-time remote role for an Executive Personal Assistant who is tech savvy.

The Executive Personal Assistant (EPA) will provide high-level, confidential support to the executive, ensuring the efficient management of their professional and personal commitments. This is a part-time role, working 5 hours a day (starting at British morning time), ideal for a proactive, highly organized individual who thrives in a fast-paced environment and can manage multiple priorities with discretion and attention to detail.

Key Responsibilities

• Act as the first point of contact for the executive, handling calls, correspondence, and inquiries with professionalism and confidentiality.
• Proactively manage and

  coordinate the executive’s diary and calendar

  , prioritizing and scheduling internal and external meetings, appointments, and events.
• Manage and respond to personal and business emails,

  document requirements and processes

  , drafting routine correspondence and filtering messages as appropriate.
• The person should be highly tech literate and should be able to

  manage social media channels

  . This is one of the key requirements.
• Book and

  organize meetings, including preparing agendas, briefing materials, and taking minutes as required

  .
• Conduct research, compile reports, and summarize information to support decision-making and project planning.
• Handle travel arrangements, including booking transport, accommodation, and preparing detailed itineraries (if required).
• Maintain effective filing systems, databases, and records for easy retrieval and reference.
• Oversee task and project management, ensuring deadlines are met and priorities are communicated clearly.
• Liaise with internal staff, clients, suppliers, and external stakeholders on behalf of the executive, ensuring smooth communication and follow-up.
• Provide support for personal tasks and errands as required, maintaining strict confidentiality at all times.
• Remind the executive of important tasks, deadlines, and commitments.
• Undertake any other administrative or ad hoc duties to support the executive’s professional and personal life.

Qualifications

• Personal Assistance and Executive Administrative Assistance skills
• Strong written and oral English language fluency
• Excellent Communication and Diary Management skills
• Strong Clerical and office Skills
• Proven ability to work independently and remotely
• Proficiency with calendar and scheduling tools
• Detail-oriented and strong organizational skills