Executive - HR Operations

Job Description

Reporting to : - Manager HR Operations Employment type : - Fixed Term Employment for 3 years Grade : - 6 Responsibilities : Maintain and update the employee database with accurate and current information. Regularly audit the database to ensure compliance with company policies. Develop and maintain dashboards and metrics to track HR performance and trends. Provide insights and recommendations based on data analysis to improve HR processes. Review, finalize, and track all HR-related agreements. Collaborate with the legal team to address complex agreements and ensure legal compliance. Provide operational support to HR sub-functions for their respective projects. Manage and assist with relevant data points to enable closure of internal audit queries. Track attendance and leave to ensure compliance with company policies. Facilitate sharing of relevant data with payroll within stipulated timelines. Coordinate the onboarding process for new employees, including documentation, medicals, and background verification. Maintain organized and up-to-date physical employee files. Ensure the confidentiality and security of employee records. Regularly review and update file management processes to improve efficiency and compliance. Ensure a smooth transition for departing employees by managing the exit process, conducting exit interviews, analyzing and presenting exit interview data, and processing exit paperwork. Collaborate with various departments to facilitate smooth onboarding and exit processes for all employees. Manage the HRIS system. Serve as a point of contact for employees and external stakeholders regarding HR-related matters. Build and maintain strong relationships with internal and external stakeholders to support HR initiatives. Competencies & Skills : - Proven experience in HR operations or a similar role. Strong knowledge of HRIS and employee database management. Excellent organizational and multitasking abilities. Strong analytical skills with the ability to provide data-driven insights. Solid understanding of HR policies, procedures, and legal compliance. Excellent communication and interpersonal skills. High attention to detail and a commitment to maintaining confidentiality. Ability to collaborate effectively with cross-functional teams. Adherence to protocols and guidelines Planning and organizing Experience : - Minimum 3 to 5 years of experience in HR Operations. Qualifications : - A graduate or a postgraduate in HR would be preferred.