Executive Business Assistant to the Director

Post Title - Executive Business Assistant to the Director

Location:

Reports to:

Experience Required:

Position Overview

Executive Business Assistant

Key Responsibilities

• Executive Support
• Manage the Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Act as a gatekeeper: prioritize emails, calls, and customer interactions.
• Prepare and organize materials for internal and external meetings, including agendas, presentations, reports, and minutes.
• Handle confidential and sensitive information with the highest level of discretion.
• Operational & Strategic Support
• Assist in tracking KPIs, business metrics, and strategic initiatives.
• Compile data, draft reports, presentations, and business proposals as required.
• Serve as a communication bridge between the Director and internal teams or external partners.
• Communication & Coordination
• Draft professional correspondence, memos, and emails on behalf of the Director.
• Ensure clear and timely communication with internal teams and clients.
• Coordinate logistics for executive-level meetings, board meetings, and special events.
• Administrative Management
• Maintain well-organized digital and physical filing systems.
• Ensure all documentation is up-to-date, properly stored, and easily accessible.
• Perform general administrative tasks as needed to support the Director and leadership team.
  

Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Minimum of 3+ years’ experience supporting senior leadership in a fast-paced environment.
• Exceptional written and verbal communication skills.
• Excellent organizational, time management, and multitasking abilities.
• Proficiency in Microsoft Office Suite, Google Workspace, and collaboration tools (e.g., Zoom, Slack, Trello).
• High degree of confidentiality, discretion, and professionalism.
• Strong problem-solving skills with a proactive and anticipatory mindset.
• Comfortable working in both strategic and administrative capacities.
• Experience in a startup or high-growth business environment is a plus.
• Executive presence and the ability to interact with stakeholders at all levels.
  

Working Conditions

• May occasionally require extended hours or travel, depending on business needs.
• Hybrid or remote work arrangements may be considered, subject to location and company policy.