Executive Assistant

Key Responsibilities

• Executive Support

  : Provide end-to-end administrative support to the CGCO including

  complex calendar management

  across global time zones,

  travel arrangements

  , and

  meeting preparation

  .

  Stakeholder Management

  : Act as the first point of contact between the executive and internal/external stakeholders; manage communication flow professionally and efficiently.

• Communication & Documentation

  : Prepare, proofread, and format

  presentations

  , reports, and executive-level communication materials with utmost accuracy and professionalism.

  Meeting Coordination

  : Schedule, organize, and facilitate internal/external meetings, including

  agenda creation

  ,

  note-taking

  , and

  follow-ups

  .

  Confidentiality & Discretion

  : Handle

  confidential business and personnel information

  with the highest degree of sensitivity and integrity.

  Project Coordination

  : Assist in

  tracking ongoing projects

  , tasks, and deliverables for executive oversight. Collaborate with cross-functional teams when needed.

  Event & Travel Logistics

  : Organize logistics for business events, virtual and in-person meetings, including

  meal arrangements

  , venue research, and hospitality coordination.

  Global Time Zone Scheduling

  : Work closely with other Executive Assistants and vendors/clients to manage

  complex scheduling

  across time zones such as

  US, UK, and India

  .

Required Qualifications & Skills

• Experience

  : Minimum

  6 years

  as an Executive Assistant or Personal Assistant, including

  direct support to C-level executives

  , preferably in multinational or global organizations.

  Communication Skills

  : Exceptional

  verbal and written English communication

  . Highly

  presentable and polished

  in both digital and in-person interactions.

  Technical Proficiency

  : Skilled in

  Microsoft Office Suite

  (Outlook, Excel, PowerPoint, Word), calendar tools, video conferencing platforms (Teams/Zoom).

  Interpersonal & Organizational Abilities

  :Excellent time management and prioritization
• High attention to detail
  
• Ability to work independently and take initiative
  
• Demonstrates professional judgment and discretion
  

• Work Ethic

  :
• Stable career history with

  no frequent job-hopping

• Willingness to work

  hybrid night shift

  aligned with U.S. time zones
• Comfortable working with high-level stakeholders