Executive Assistant

Job Summary:

A self-motivated individual with a track record of providing proactive executive support, juggling multiple deliverables with competing deadlines. The position will serve as the single point of contact for all administrative support.

Key Roles and Responsibilities:

• Point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Format information for internal and external communication – memos, emails, presentations, reports
• Close collaboration with other departmental EA peers
• Filing and retrieving corporate records, documents, and reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence

Skills and Experience:

• Bachelor’s Degree or equivalent experience as an Executive Assistant, Personal Assistant or similar role with upto 8 years of experience
• Excellent MS Office knowledge
• Outstanding organizational and time management skills, ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• New hire onboarding and team space planning experience.
• Excellent verbal and written communications skills
• High level of discretion and confidentiality