Executive Assistant

Job Description

About the Role: As the Executive Assistant (EA) to the CEO, you will act as a strategic partner, managing the CEO’s schedule, communications, and key projects to enhance productivity and efficiency. This role requires a high degree of professionalism, discretion, and a proactive approach to problem-solving. You will play a pivotal role in ensuring smooth operations and supporting decision-making in a fast-paced tech/product-driven environment. Responsibilities: Executive Support & Calendar Management: Manage and prioritize the CEO’s schedule, ensuring optimal time allocation for meetings, strategic initiatives, and personal commitments. Coordinate internal and external meetings, including investor, board, and leadership team interactions. Handle complex travel arrangements, event planning, and logistics. Communication & Stakeholder Management: Serve as a key liaison between the CEO and internal/external stakeholders, ensuring seamless communication. Draft, review, and manage high-priority emails, reports, and presentations on behalf of the CEO. Facilitate prompt decision-making by summarizing critical business updates and action items. Project Management & Strategic Initiatives: Assist in the execution of key strategic projects, ensuring alignment with company goals. Track progress on high-impact initiatives, Proactivity & Anticipation, following up with stakeholders as needed. Conduct research and provide insights to support data-driven decision-making. Board & Investor Relations: Support the CEO in preparing materials for board meetings, investor presentations, and industry events. Maintain confidentiality and handle sensitive information with discretion. Assist in drafting meeting minutes and follow-up action plans. Process Optimization & Office Operations: Identify and implement process improvements to enhance efficiency in the executive office. Coordinate with HR, finance, and other departments on administrative and operational matters. Expense management, Vendor Management. Act as a gatekeeper, ensuring the CEO’s time is utilized effectively. Qualifications: Education & Experience: Bachelor's degree in Business Administration, Communications, or a related field. 5+ years of experience as an Executive Assistant, Chief of Staff, or similar role, preferably in a Tech or product-driven company. Experience supporting C-level executives in a fast-paced, high-growth environment. Required Skills: Strong organizational and time-management skills, with the ability to multitask. Excellent written and verbal communication skills. Proficiency in G-Suite, Microsoft Office, and project management tools. High level of discretion, professionalism, and attention to detail. Ability to anticipate needs, think critically, and offer proactive solutions. Strong interpersonal skills with the ability to work cross-functionally.