Executive Assistant to MD

Job Summary:

We are seeking a proactive, detail-oriented, and highly organized Executive Assistant (EA) to provide high-level administrative support to the Director. The EA will act as a trusted partner, ensuring smooth day-to-day operations, managing schedules, facilitating communication, and handling confidential matters with utmost professionalism.

Key Responsibilities:

 Provide comprehensive administrative support to the Director, including calendar management, meeting scheduling, and travel coordination.

 Draft, review, and edit correspondence, reports, memos, presentations, and other documents as required.

 Maintain discretion and confidentiality in handling sensitive and private information.

 Serve as a liaison between the Director and internal teams, clients, and external stakeholders.

 Manage and prioritize incoming emails, calls, and meeting requests to ensure timely responses and appropriate follow-up.

 Organize and oversee the logistics of meetings, conferences, and events, including venue

booking, materials preparation, and catering arrangements.

 Maintain and update files, records, and documentation to ensure they are well-organized and easily accessible.

 Track project progress, assist in meeting deadlines, and ensure follow-through on action

items.

 Prepare detailed meeting agendas, take clear and accurate minutes, and follow up on agreed tasks or decisions.

 Provide personal assistance to the Director as required, including personal errands, travel

bookings, or coordination of household matters.

 Collaborate with other administrative and executive support staff to create a seamless support structure.

Required Skills and Qualifications:

 Bachelor's degree in Business Administration, Management, or a related field preferred.

 Proven experience (5+ years) in an executive assistant or similar administrative role.

 Strong command of written and verbal English communication.

 High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and calendar

management tools.

 Excellent organizational, multitasking, and time management skills.

 Ability to work independently and handle changing priorities with poise.

 Exceptional attention to detail and a proactive approach to problem-solving.

 Professional demeanor and the ability to maintain discretion and confidentiality.

Preferred Attributes:

 Experience in supporting senior leadership.

 Familiarity with tools like Zoom, MS Teams, Google Workspace.

 Flexible, reliable, and capable of handling high-pressure environments.

Job Type: Full-time

Pay: Up to ₹80,000.00 per month

Benefits:

• Cell phone reimbursement
• Flexible schedule
• Health insurance
• Leave encashment
• Provident Fund

Schedule:

• Day shift

Application Question(s):

• Expected Salary
• Notice period

Experience:

• total work: 10 years (Preferred)

Location:

• Gurugram, Haryana (Required)

Work Location: In person