Executive Assistant to MD

Urgent Hiring!!!!

Job Description: Executive Assistant

Position Title: Executive Assistant
Reports To: Managing Director
Location: Bandra (W), Mumbai.
Employment Type: Full-Time

Key Responsibilities:

• Executive Support:
• Manage the Director’s professional calendar, appointments, and meetings.
• Act as the first point of contact for internal and external stakeholders.
• Prepare agendas, take minutes, and track follow-ups for meetings.
• Coordinate travel arrangements, including itineraries, visas, and accommodations.
• Draft and proofread reports, presentations, emails, and other correspondence.

Personal Support:

• Manage and maintain the Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Manage personal calendar and commitments in harmony with business priorities.
• Coordinate with vendors, service providers, or family members on behalf of the Director.
• Handle confidential personal information with discretion and integrity.

Office & Project Coordination:

• Liaise between the Director and wider team to ensure alignment on tasks and deadlines.
• Help plan and organize internal and external events, off sites, and meetings.
• Support ad hoc business projects and research tasks.
• Act as the first point of contact for internal and external stakeholders.
• Prepare agendas, take minutes, and track follow-ups for meetings.
• Coordinate travel arrangements, including itineraries, visas, and accommodations.
• Draft and proofread reports, presentations, emails, and other correspondence.

• Qualifications:
• Bachelor’s degree in any field, Communications, or a related field preferred.
• 1-5 years of experience as an Executive Assistant or in a similar role.
• Exceptional writing, editing, and communication skills.
• Proven ability to handle confidential information with discretion.
• Expertise in managing executive calendars and travel arrangements.
• Strong organizational and project management skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.

Working Conditions:

• Full-time position.
• Office-based role.

Job Type: Full-time

Pay: ₹15,000.00 - ₹35,000.00 per month

Education:

• Bachelor's (Preferred)

Experience:

• Executive Assistant: 2 years (Required)

Language:

• English (Required)

Work Location: In person