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Persolkelly India
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Executive assistant To MD and Assistant Manager- Office Administration

Executive assistant To MD and Assistant Manager- Office Administration

Persolkelly India

6 - 11 years

15 - 18 Lacs

Mumbai Suburban

Posted:2 months ago| Platform:

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Skills Required

executive assistant Travel Arrangements Secretarial Activities MOM Calendar Management EA

Work Mode

Work from Office

Job Type

Full Time

Job Description

Job Summary: The responsibility will be for office administration and providing assistance in administrative activities/tasks to the Managing Director, coordinating effectively with concerned stakeholders/business units and collating necessary information. Key roles & responsibilities: Manage and maintain calendars and appointment for MD Make necessary arrangements for meetings, travel schedules(tickets, hotels, visas, overseas appointments and stays) Organize and coordinate official meetings including arrangements for guests travelling overseas Manage work schedules and send reminders and alerts information about the planned appointments Maintain record of correspondence received, in form of telephone calls, letters, emails etc. and ensure the message is passed Manage the expense claim of GM Manage relevant expenses(raising PR and GRN) in collaboration with the procurement/finance department Maintain confidentiality regarding the information maintained, meetings attended , decisions taken and other activities performed Facilities management including office administration. Profile required: Education: Graduate/Postgraduate Experience: 5-12 years of relevant experience in EA role Hands-on experience in managing Executive Assistant and administrative duties for C-level (MD / CEO / Business Head/CXO) Excellent communication skills, strong interpersonal abilities, and well-presented professional demeanor High level of agility, with a proactive mindset and an ownership-driven, out-of-the-box approach Capable of handling sensitive and confidential information with discretion Must have prior experience working in a Multinational Corporation (MNC)

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Executive assistant To MD and Assistant Manager- Office Administration