Executive Assistant to Managing Director

Exp - 8+ years

Stable profile. No job hoppers

CTC - 12-13 Lpa

Job Description/Desired Profile:

 Would be responsible to manage the MDs Office.

 Would be responsible for calendar management, requiring interaction with both

internal and external customers and coordinate a variety of complex executive meetings

 Answer phones and direct and guide all incoming calls promptly and efficiently.

 Communicate and handle incoming and outgoing electronic communications on behalf of the MD

 Review and summarize miscellaneous reports and documents; prepare background documents and answer outgoing mail as necessary.

 Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner

 Updating the Travel schedule and hotel reservations for MD & family as needed and informed by the Travel Team.

 Ensure that all confidential & sensitive information is securely handled, stored as

appropriate & no such information is divulged or made accessible to unauthorized person.

 Coordinate various meetings from MD's office and look after day to day activities in

MDs office. Follow up and co-ordination with various departments of HO and plants for

updates on the actions taken (Finance, yarn purchase & imports)

 Record Management

 Over and above the defined role, executing additional tasks which are assigned on

day to day basis by the MD and his family.

 Online Purchase of the Items as and when required by the MD and his family

 Maintaining contact database of the MD

 Coordinate and follow-up on all tasks assigned by the top management within the

allotted deadlines

 Schedule and coordinate meetings, conferences, conference calls, internal sessions,

special events, etc.

 Manage correspondences and communication as per the instructions and maintaining

confidentiality at all levels.

 Research work for a work area given by the MD

 Organizing & coordinating events & conferences.

 Organize and maintain the office filing system.

 Screen and pay the Invoices on time received for payment after the approval from the MD

juhi@white-force.com

9302207707