Executive Assistant to Managing Director (Female)

Executive Support

• Manage and maintain the Director’s schedule, meetings, and travel plans
• Draft reports, presentations, and internal/external communication
• Take meeting minutes and ensure follow-up on assigned tasks
• Maintain strict confidentiality and professionalism

B2B Client & Communication Management

• Coordinate with business clients over email, phone, and WhatsApp
• Prepare quotations, order confirmations, and client updates
• Maintain lead trackers, CRM systems, and follow-ups
• Respond to client inquiries and support sales coordination

Office & Admin Operations

• Manage daily office administration, courier dispatch, and inventory
• Liaise with internal teams and vendors for timely execution
• Maintain basic expense and petty cash reports

Business Travel & Event Support

• Accompany the Director for business meetings, client visits, and expos
• Assist in planning and executing exhibitions, trade shows, and vendor meets
• Handle logistics, bookings, event setup, and client interaction
• Represent the company professionally during travel or external engagements

Required Skills & Experience:

• 1–3 years of experience as Executive Assistant / Sales Coordinator / Admin
• Excellent communication in English & Hindi (verbal & written)
• Strong organization, multitasking, and problem-solving abilities
• Proficient in MS Office, Google Workspace, and online tools
• Comfortable with occasional travel (within city or inter-city)

Bonus If You Have:

• Experience in B2B client handling or business development support
• Familiarity with platforms like IndiaMART, TradeIndia, or CRM systems
• Experience in exhibitions, client demos, or corporate events

Why Join Us?

• Work closely with company leadership and gain strategic exposure
• Opportunity to travel and represent the brand at key business events
• Growth-focused environment with a strong emphasis on learning
• Competitive salary, incentives, and a collaborative work culture

Job Type: Full-time

Pay: ₹18,000.00 - ₹25,000.00 per month

Benefits:

• Cell phone reimbursement

Schedule:

• Day shift
• Weekend availability

Supplemental Pay:

• Commission pay
• Overtime pay
• Performance bonus
• Shift allowance
• Yearly bonus

Ability to commute/relocate:

• Bhowanipore, Kolkata, West Bengal: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Your Current Location

Language:

• English (Preferred)

Location:

• Bhowanipore, Kolkata, West Bengal (Preferred)

Willingness to travel:

• 100% (Required)

Work Location: In person

Expected Start Date: 01/07/2025