Executive Assistant To Managing Director

Job Description

Key Responsibilities Manage the Managing Directors calendar, including scheduling meetings, appointments, and travel arrangements Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the MD's office Prepare and edit correspondence, communications, presentations, reports, and other documents Organize and coordinate meetings, conferences, and special events; prepare agendas and take meeting minutes Screen and prioritize incoming communications, responding where appropriate on behalf of the Managing Director Conduct research and compile briefing materials to support decision-making Monitor, prioritize, and follow up on ongoing projects and deadlines Maintain confidential files and records in an organized and secure manner Coordinate activities and communication across departments and with external partners Assist with personal administrative tasks and ad hoc projects as needed Qualifications and Experience Proven experience (8+ years) as an Executive Assistant, Personal Assistant, or similar role supporting C-suite or executive-level leadership Bachelor’s degree Excellent verbal and written communication skills High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams) Exceptional organizational and time-management skills with the ability to multitask and prioritize effectively Strong interpersonal skills, professionalism, and a high level of discretion and confidentiality Ability to work independently with minimal supervision and exercise sound judgment Preferred Competencies Familiarity with executive office protocols and board-level coordination Experience in corporate governance or board support functions Proactive problem-solving and decision-making capabilities Strong attention to detail and commitment to excellence