Executive Assistant to Managing Director

We are looking for an amazing people who would love to have exposure and are interested in working for a leading Cement, Steel and construction materials Supplier popular Vadodara based Firm. As a Personal Assistant, you will be an anchor to the Director/Founder/Owner of firm. You will aid them through their daily tasks and routine and meet their operational/personal expectations.

This role is perfect for someone who is an excellent confidant and is tremendously business-like. Far from being an ordinary assistant, you deep dive into the business aspects and understand the crux of it and also be responsible for making crucial decisions. You will be an individual contributor who has outstanding communication skills and attention to detail.

You will be directly assisting the Director/Founder of the firm and handling their day-to-day schedules, appointments, and meeting their business/personal requirements.

Main Responsibilities

1. Understand the work lifestyle and thinking process and implement them in your daily activities

2. Greet visitors and direct them to the appropriate departments or individuals

3. Handle phone calls, schedules, calendar events, and appointments

4. Take full control of the nitty-gritty involved in the business/personal work of the Director/Founder

5. Exceptional organizational skills to manage high-level communication with both internal and external stakeholders

6. Proactively giving a heads-up to the director of important schedules and deadlines

7. Facilitate in day to day operational and administrative ad-hoc tasks.

8. Logging or processing and payments of bills or expenses

9. Preparing informative reports and presentations as and when required

10. The Unknown - we're always looking to find new ways to improve and we also want you to take ownership 11. over projects you think can add value

12. Respond to queries in person, via telephone or email

13. Develop and implement office procedures

14. Maintain general company record systems to uphold accurate files

15. Compose letters, memos and emails, mail drafting and words drafting

16. Screen documents, book meeting rooms, set up conference calls and take messages

17. Perform administrative tasks, including filing and photocopying

18. Answering calls, taking messages and handling correspondence

19. Maintaining diaries and arranging appointments

20. Typing, preparing and collating reports

21. Coordinating mail-shots and similar publicity tasks

22. Organize travel, Hotel stay arrangements

23. Strong MS Office skills, specifically strong working knowledge of MS Excel, Word and PowerPoint.

Key skills required

• Excellent oral and written communication skills
• Ability to multitask - prioritizing and planning
• Able to work independently
• Self-starter and go-getter
• Strong interpersonal skills
• Be well dressed
• Strong computer skills

Requirements:

• 8-12 years of experience as a Executive/Personal Assistance/Secretary.
• Bachelor’s degree in any field
• Experience in working with a fast scale business
• Hands-on experience in MS Office

Location: Alkapuri, R.C. Dutt Road, Vadodara, Gujarat

Salary : 22,000 to 30,000 per Month

Qualification : Graduate ( Any Field)

Eligibility : 08-12 years experience

Job Type: Full-time

Pay: ₹22,000.00 - ₹29,000.00 per month

Benefits:

• Health insurance
• Leave encashment

Ability to commute/relocate:

• Vadodara, Vadodara - 390007, Gujarat: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is your current CTC (in Lakh)?
• What is your Expected CTC (In Lakh)?
• We want someone on urgent basis, How Soon you can join Us?

Education:

• Bachelor's (Required)

Experience:

• Telecommunication: 8 years (Required)
• Personal assistant: 8 years (Required)
• Secretarial work: 8 years (Required)
• Microsoft Excel: 6 years (Required)
• Microsoft Outlook: 6 years (Required)
• Tally: 4 years (Required)

Language:

• Hindi (Required)
• Gujarati (Preferred)
• English (Required)