Executive Assistant to Director

Are you a proactive, highly organized, and discreet professional looking to play a vital role in a dynamic company? We are seeking an exceptional Executive Assistant to provide comprehensive support to our Director, ensuring their daily operations run smoothly and efficiently. This is a critical position for a strategic partner who can manage multiple priorities with professionalism and a positive attitude.

Key Responsibilities

As the Executive Assistant, you will be the director’s right hand, managing their schedule and serving as a key point of contact for staff, clients, and suppliers. Your responsibilities will include:

• Executive Support: Directly support the Director's daily work routine by drafting, reviewing, and sending communications on their behalf. Act as a liaison, screening and directing phone calls and visitors with tact and diplomacy.
• Calendar & Travel Management: Maintain and manage the Director's complex calendar, including scheduling meetings, appointments, and speaking engagements. You will also coordinate all domestic and international travel arrangements and accommodations.
• Meeting & Project Coordination: Prepare and organize all meeting logistics, gather necessary documents, and attend meetings to take detailed notes. You will also monitor and communicate project statuses, assisting the Director in keeping all initiatives on track.
• Administrative & Financial Tasks: Prepare and submit expense reports, maintain confidential paper and electronic filing systems, and manage documentation with a high degree of discretion.
• Supplier & Client Relations: Liaise with clients and suppliers for various business needs, including managing quotations and proforma invoices.
• Special Projects: Complete a variety of special projects, which may include creating PowerPoint presentations, financial spreadsheets, and special reports.

Skills & Qualifications

The ideal candidate will be a highly motivated individual with a proven track record of success in a similar role.

• Experience: Proven work experience as a Personal Assistant or Executive Assistant.
• Education: A diploma, bachelor's degree, or MBA is preferred. A PA diploma or certification is a significant advantage.
• Communication: Excellent written and verbal communication skills with a mastery of English.
• Technical Proficiency: A strong understanding of office management systems and procedures. Must be proficient in MS Office Suite and up-to-date with the latest office applications and technology.
• Core Competencies: Exceptional organizational, time-management, and multitasking skills. The ability to work with discretion and handle confidential information is a must. You should be proactive and able to take the initiative to solve problems.

If you are a resourceful and reliable professional who thrives in a fast-paced environment and possesses the ability to anticipate needs, we encourage you to apply.

Job Types: Full-time, Permanent

Pay: ₹18,000.00 - ₹36,000.00 per month

Education:

• Diploma (Required)

Language:

• English (Required)

Work Location: In person