Executive Assistant to Director

Executive Assistant to MD

Location: [Ludhiana, India]
Type: Full-Time | In-Office

We are looking for a highly driven, emotionally intelligent, and exceptionally organized Executive Assistant to support the Managing Director of our growing company. This is not a conventional desk job. If you’ve ever imagined yourself as the sharp, resourceful right-hand to a fast-paced leader , then this may be your perfect role.

This role demands flawless follow-up skills, exceptional time and task management, and the ability to get work done through others — all while maintaining confidentiality, class, and calm.

What You’ll Be Doing

• Managing and following up on a daily list of deliverables across departments
• Coordinating MD's calendar, meetings, calls, and appointments
• Acting as the primary point of contact for internal/external communication on behalf of the MD
• Handling and drafting emails, letters, documents — professional-level written English required
• Overseeing both professional and personal tasks for the MD — from booking dinner reservations to handling home repairs
• Working with staff across departments to delegate and follow up on tasks
• Coordinating research, print-outs, and web searches for decision-making support
• Preparing reports, meeting notes, Excel trackers, and summaries as required
• Managing a "runner" for all errands and logistical requirements
• Learning the MD’s communication style and becoming their voice within the company

Who You Are

• A confident multitasker with 3–5 years of experience as an Executive Assistant, Office Coordinator, or Secretary to senior leadership
• A follow-up ninja — you’re the kind of person who never forgets a commitment or drops a task
• Proficient in MS Office (Excel, Word), Google Search, and comfortable with tech tools
• Fluent in English — both spoken and written
• Ideally knows shorthand (a plus, not mandatory)
• Open to handling both professional and personal tasks for the MD
• Discreet, dependable, and fiercely loyal
• Able to manage egos, tight deadlines, and difficult personalities with a cool head
• Preferably married with children, and living within 25 minutes from the office
• Someone who has shown job stability — no frequent job-hoppers, please
• Honest, sincere, and values-driven

Nice-to-Have

• Experience in handling executive email correspondence
• Knowledge of Excel functions like VLOOKUP, Pivot Tables, linking sheets
• Ability to manage calendars, travel plans, and vendor coordination
• Strong people skills and tact — you’ll be managing people on behalf of the boss

Why Join Us?

• You’ll work directly with the MD and become a crucial part of decision implementation
• You'll gain incredible exposure into business operations, leadership thinking, and task management
• You’ll have the opportunity to grow into a powerful strategic role over time
• A respectful, clear, and structured environment where your follow-up skills are truly appreciated
• Support for training and development (we’ll help you get even sharper via YouTube and beyond)

Interview Process

Our process will focus on:

• Background Evaluation – Life story, career journey, job stability
• Integrity Check – Verified references, honest disclosure of work history
• Skill Assessment – Practical tasks, dictation, Excel & follow-up simulation

To Apply

Please send your resume with a short cover letter explaining:

• Why you’re the best person for this role
• A recent challenge you handled with grace
• Your strongest skill: follow-up, people management, or multitasking?

Apply Now — become the trusted backbone of an entrepreneurial powerhouse.

Job Types: Full-time, Permanent

Pay: ₹13,157.30 - ₹25,000.00 per month

Benefits:

• Internet reimbursement

Schedule:

• Fixed shift

Supplemental Pay:

• Performance bonus

Work Location: In person