Executive Assistant to Director

Job Summary:

We are looking for a highly experienced and proactive Executive Assistant (EA) to provide high-level administrative and strategic support to the Director. The ideal candidate will be well-organized, detail-oriented, and capable of handling a wide range of tasks with discretion, efficiency, and professionalism. This role requires exceptional communication skills, strong business acumen, and the ability to handle complex and confidential matters with a high degree of integrity.

Key Responsibilities:

• Manage the Director’s daily calendar, appointments, travel plans, meetings, and conference schedules.
• Serve as the primary point of contact between the Director and internal/external stakeholders.
• Prepare high-quality reports, presentations, and correspondence on behalf of the Director.
• Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients.
• Organize and prioritize critical issues and required information for the Director to facilitate efficient decision-making.
• Support the Director in strategic planning, follow-up, and implementation of key decisions.
• Maintain and track project timelines, deliverables, and follow-ups.
• Attend meetings, take accurate minutes, and ensure appropriate action is taken.
• Handle confidential information with discretion and professionalism.
• Coordinate with various departments to ensure seamless operations and cross-functional alignment.
• Manage personal tasks and errands as required by the Director.

Key Requirements:

• Bachelor's degree in Business Administration, Management, or related field. Master’s degree is a plus.
• Minimum 10 years of experience as an Executive Assistant or Personal Assistant to senior leadership.
• Exceptional written and verbal communication skills.
• High proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook).
• Strong organizational and time-management abilities.
• Ability to manage multiple tasks under pressure and tight deadlines.
• Strong interpersonal skills and the ability to maintain professional relationships at all levels.
• High level of integrity, discretion, and professionalism.
• Must be proactive, self-motivated, and adaptable to dynamic work environments.

Preferred Skills:

• Experience in supporting C-level executives or Directors.
• Knowledge of project coordination and business operations.
• Exposure to international correspondence, travel planning, and protocol.
• Familiarity with digital tools like Zoom, MS Teams, Trello, or similar.

Share your cv to hr@klontekno.com

Job Types: Full-time, Permanent

Pay: ₹14,853.18 - ₹50,769.93 per month

Benefits:

• Flexible schedule
• Leave encashment
• Paid sick time

Ability to commute/relocate:

• Malad West Dely, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Preferred)

Location:

• Malad West Dely, Mumbai, Maharashtra (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person