Executive Assistant to Director

Job Title: Executive Assistant to Director
Company: Jay Air System Private Limited
Location: City, State or Remote
Job Type: Full-Time
Reports To: Director – JayAir System Pvt. Ltd.

Company Overview

JayAir System Private Limited is a leading provider of HVAC (Heating, Ventilation, and Air Conditioning) solutions, committed to delivering high-quality, energy-efficient systems for commercial and industrial clients. With a strong foundation in engineering excellence and customer satisfaction, we are looking for a dedicated Executive Assistant (EA) to support our Director in day-to-day operations and strategic initiatives.

Role Summary

As the Executive Assistant to the Director, you will play a crucial role in ensuring the smooth functioning of the executive office. This role demands strong organizational skills, a proactive mindset, and the ability to maintain confidentiality. You will be responsible for managing the Director’s schedule, coordinating communication, supporting project workflows, and assisting in business operations.

Key Responsibilities

• Manage the Director’s calendar, appointments, and daily agenda.
• Coordinate meetings, internal and external communications, and follow-up actions.
• Prepare reports, presentations, and correspondence on behalf of the Director.
• Handle travel arrangements, accommodations, and itinerary planning.
• Track project deadlines and assist in project coordination.
• Manage confidential information and maintain discretion at all times.
• Liaise between the Director and departments, vendors, or clients.
• Maintain organized records, documents, and data for easy retrieval.
• Assist in compiling MIS reports, invoices, and other business documentation.
• Provide administrative support in business planning and review meetings.

Required Qualifications

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills in English.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and multitask in a fast-paced environment.
• Professional demeanor and a high degree of discretion and integrity.

Job Type: Full-time

Pay: ₹12,000.00 - ₹40,000.00 per month

Benefits:

• Provident Fund