Personal Assistant (PA) to Director

Job Description

About the Company: Jay Air Systems Private Limited is a dynamic and client-focused service-based company committed to delivering high-quality solutions. We pride ourselves on professionalism, innovation, and excellence in client service. We're seeking a proactive and highly organized Personal Assistant to support our Director in day-to-day operations and strategic initiatives. Job Purpose: As a PA to the Director, you will play a pivotal role in ensuring the smooth running of the Director's office by providing comprehensive administrative, organizational, and communication support. This role requires discretion, efficiency, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities: Manage the Director’s calendar, including scheduling meetings, appointments, and travel arrangements. Act as the first point of contact for the Director, handling correspondence, calls, and inquiries professionally and confidentially. Prepare reports, presentations, and briefing materials as needed. Coordinate internal and external meetings, including agenda preparation and minute-taking. Handle confidential and sensitive information with discretion. Assist in project management and follow-up on key initiatives. Support with HR and team coordination tasks as delegated by the Director. Maintain efficient filing systems and office organization. Liaise with clients, partners, and internal teams on behalf of the Director. Requirements: Proven experience as a Personal Assistant, Executive Assistant, or similar role. Excellent verbal and written communication skills. Strong organizational and time-management abilities. High proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Ability to work independently and under pressure with attention to detail. Discretion and confidentiality are a must. Proactive, flexible, and problem-solving mindset. Preferred Qualifications: Prior experience in professional services environment. Graduate / Post Graduate. Degree or diploma in Business Administration or a related field is preferred but not mandatory. Why Join Us? Opportunity to work closely with leadership in a growing company. Exposure to strategic decision-making and operations. Collaborative and supportive team culture. Professional development opportunities. Job Types: Full-time, Permanent Benefits: Health insurance Paid sick time Provident Fund Schedule: Day shift Language: English/hindi/gujarati (Preferred) Work Location: In person