Executive Assistant to Director / Chief of Staff

Position:

About the Role

We are seeking a highly motivated and professional Executive Assistant to support the Director in day-to-day operations and strategic initiatives. This role requires strong administrative expertise, financial acumen, and the ability to interact confidently with stakeholders across functions such as accounts, finance, and sales. The Executive Assistant will act as a trusted partner, ensuring smooth coordination, timely follow-ups, and effective information flow to enable decision-making at the leadership level. 

Key Responsibilities

Strategic Support & Coordination

• Act as the first point of contact for internal and external stakeholders of strategic importance.
• Provide administrative and operational support to the Director in decision-making processes.
• Coordinate with Accounts, Finance, Sales, and other departments to streamline information flow.

Administrative & Scheduling

• Manage the Director’s calendar, schedule meetings, and arrange national/international travel logistics.
• Prepare meeting agendas, minutes, and action points, ensuring timely follow-ups.
• Handle confidential documents with discretion.

Reporting & Analysis

• Gather, analyse, and present data in the form of MIS reports, Excel models, PowerPoint presentations, and web research.
• Track deadlines and prepare periodic progress updates for leadership.

Communication & Representation

• Draft and review correspondence, reports, and presentations.
• Represent the Director in communications with clients, senior leaders, and external agencies when required.
• Manage organisational presence on professional and social media platforms. 

Requirements:

1. Education:

   Bachelor’s Degree (preferred in Business Administration, Commerce, Management, or related field), Diploma/Certification in Office Administration, Secretarial Practice, or Executive Assistance can be an added advantage.

2. Experience:

   Minimum 5 years in a similar executive support, business coordination, or Chief of Staff–like role.

3. Professional Skills:

• Excellent written and verbal communication skills.
• Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word). o High degree of confidence, professionalism, and discretion.
• Strong organisational, multitasking, and time-management skills.
• Attention to detail with the ability to work under pressure.