Executive Assistant to CMD

Company Description

Platinum Industries Ltd. is an innovative company specializing in the manufacturing of performance additives for the plastic and paint industry. As the leading manufacturer of PVC & CPVC additives and metallic Stearates & Lubricants, we have built a reputation for delivering quality products. Our focus on producing environment-friendly products aligns with the growing global demand for sustainable solutions.

Role Purpose:

The Executive Assistant to CMD will provide high-level administrative support to the Chairman & Managing Director (CMD) and ensure smooth communication and coordination across various business functions. The role requires a dynamic individual who excels at multiple tasking, and can assist in decision-making by aligning the given task time to time.

Key Responsibilities

Coordination & Communication:

• Act as a liaison between CMD and internal/external stakeholders.
• Manage calendars, schedule meetings, and prioritize appointments.
• Prepare and circulate meeting agendas, minutes, and follow up on action items.
• Handle day-to-day correspondence and ensure timely communication.
• Maintain confidentiality in handling sensitive information.

Financial Assistance & Reports:

• Assist CMD with reviewing financial reports and data.
• Track budgets, expenses, and accounts-related processes.
• Liaise with accounts team for record-keeping and compliance.
• Prepare reports, financial summaries, and presentations.

Project Management Support:

• Coordinate projects, ensure deadlines are met, and provide progress updates.
• Monitor project timelines, budgets, and resources.
• Collaborate with departments for smooth execution of initiatives.

Administrative Support:

• Organize travel arrangements and itineraries for CMD.
• Handle confidential documents and prepare presentations.
• Manage CMD’s office needs, including supplies and IT support.

Stakeholder Management:

• Serve as point of contact for CMD with internal stakeholders.
• Act as liaison for external stakeholders (clients, partners, vendors, board members).
• Represent CMD in meetings or events and relay key insights and action items.

Education qualification:

Mandatory: -

Additional certifications:

Qualifications

• Experience in Executive Administrative Assistance
• Understanding of SAP preferred
• Strong Phone Etiquette and Communication skills
• Proficiency in Microsoft Office Suite
• Excellent organizational and time-management skills
• Ability to multitask and prioritize tasks effectively
• Bachelor's degree in Business Administration or related field is preferred
• 5+ years of experience