Executive Assistant to CMD

As an Executive Assistant for the Managing Director at our office in Akota near Manisha chokadi, Vadodara, your role involves providing comprehensive administrative support. This includes managing calendars, scheduling meetings, and coordinating travel arrangements. You will be responsible for preparing and editing correspondence, reports, presentations, and other documents as required. Additionally, managing phone calls, emails, and other forms of communication, while handling confidential information with discretion and professionalism is crucial. Key Responsibilities: - Schedule and coordinate internal and external meetings, ensuring all necessary materials and logistics are arranged. - Take meeting minutes and follow up on action items as required. - Ensure the Director is well-prepared for meetings by organizing relevant documentation and agendas. - Assist in the coordination of special projects and initiatives, providing necessary support to the Director. - Track the progress of ongoing projects, ensuring deadlines are met and deliverables are achieved. - Coordinate with cross-functional teams for the smooth execution of projects. - Organize and coordinate domestic and international travel arrangements, including transportation, accommodations, and itineraries. - Support in organizing events, conferences, and other gatherings on behalf of the Director. - Track and submit expenses for approval, ensuring compliance with company policies and procedures. - Prepare expense reports and provide summaries to the Director as needed. - Act as the primary point of contact between the Director and internal/external stakeholders such as employees, clients, and vendors. Qualifications Required: - Strong communication skills - Proven experience in project management - Ability to handle travel arrangements effectively If you are looking for an opportunity to utilize your communication, project management, and travel skills in a dynamic environment, this role could be a perfect fit for you.,