Why This Role MattersAs EA to the CEO, you won’t just be “managing calendars.” You’ll be shaping how the CEO spends their most valuable resource—time. You’ll help turn ideas into actions, meetings into outcomes, andpriorities into progress. If you love the idea of being a partner, problem-solver, and silent powerhouse behind a visionary leader, we’d love to meet you.
What You’ll Be Doing
Calendar & Time ManagementThink of yourself as the guardian of time. You’ll make sure the CEO’s schedule runs smoothly, with the right mix of deep work, key meetings, and breathing room.
What That Looks Like
- Managing calendars across time zones.
- Adding context to invites (so nothing is “just another meeting”).
- Protecting the CEO from back-to-back burnout.
Meetings & CommunicationYou’ll make sure every meeting has a purpose and every conversation leads to an outcome. From prepping briefs to capturing notes—you’ll be the one connecting the dots.
Daily Rhythm
- Morning schedule rundown with meeting briefs.
- Attending key meetings to take notes.
- Sending end-of-day updates so nothing slips through.
Task & Project Follow-UpThe CEO gives direction—you make sure it turns into action. You’ll keep teams on track, follow up on progress, and raise a flag if something’s falling behind.
You’re The Person Who Ensures
- Tasks are logged, tracked, and followed up.
- Teams stay accountable.
- Priorities never get lost in the shuffle.
Documents & ReportingFrom board decks to quick notes, you’ll organize and prepare the information the CEO needs. A well-labeled Google Drive, clear reports, and documents that just make sense—that’s your magic.Cross-Team CoordinationOur business has many moving parts—events, sales, marketing, and more. You’ll be the bridge, making sure everyone’s aligned and moving in the same direction.Travel & Events (When Needed)Flights, visas, hotels, agendas—you’ll handle the details so travel feels smooth and productive, not stressful.Inbox & Communication SupportThink of yourself as the first line of defense in the CEO’s inbox. You’ll prioritize what matters, draft responses, and make sure no important email is missed. Gatekeeping & ConfidentialityProtecting the CEO’s time and information is part of your DNA. You’ll know what to filter, what to escalate, and how to handle sensitive matters with discretion.Numbers & KPIsYou don’t need to be a CFO, but you’ll track revenue, registrations, budgets, and event KPIs—giving the CEO clear visibility into what’s working (and what needs attention).
What Success Looks Like
- The CEO walks into every day prepared and focused.
- Meetings and projects move forward without reminders.
- Teams feel supported and accountable.
- The CEO’s inbox, calendar, and priorities feel under control.
- Reports and dashboards provide clarity, not confusion.
Who You Are
- Experienced: 6+ years as an EA (bonus if you’ve worked with Founders/CEOs in fast-paced industries like media or events).
- Organized & Proactive: You see what’s coming before it happens.
- Tech-Savvy: Google Workspace, Slack, ClickUp, Zoom—these are second nature to you.
- Strong Communicator: You write clearly, speak confidently, and can simplify complex details.
- Trustworthy & Discreet: You handle sensitive information with absolute care.
- Adaptable: Plans change? You adjust quickly and keep things moving.
