Executive Assistant to CEO

Job Title: Personal Assistant to CEO

Location: Kedgaon - Ahilya Nagar
Experience: 3–8 Years
Education: MBA/ Post graduation
Foreign Language: Preferred
CTC: As per market standards

Job Summary:

We are seeking a proactive, organized, and highly professional Executive Assistant to support the CEO in day-to-day operations, business coordination, and administrative management. The role involves close interaction with senior leadership, handling confidential matters, and ensuring smooth execution of CEO’s strategic priorities.

Key Responsibilities:

• Calendar & Schedule Management:
• Organize and manage the CEO’s calendar, schedule meetings, and ensure timely reminders.
• Coordinate appointments, conferences, and events.
• Travel Management:
• Arrange domestic and international travel, including flights, accommodation, visa, and logistics.
• Accompany the CEO during official travel when required.
• MIS & Reporting:
• Prepare and maintain MIS reports, presentations, and dashboards as per CEO’s requirements.
• Track progress on key deliverables and follow up with stakeholders.
• Office Administration (CEO’s Office):
• Manage correspondence, emails, and documentation on behalf of the CEO.
• Handle expense claims, reimbursements, and vendor coordination.
• Supervise CEO’s driver and ensure proper travel arrangements.
• Monitoring Driver’s rasters and duty schdules.
• Tracking various policies,Insurgence, agreements and highlighted gray area in advance to relevant departments.
• Stakeholder Coordination:
• Liaise with internal teams, HOD’s, and external stakeholders to ensure smooth communication.
• Assist in project tracking and timely execution of tasks.
• Confidential Support:
• Maintain confidentiality of sensitive business and personal information.
• Additional Responsibilities:
• Support in event management, business presentations, and client meetings.
• Handle ad-hoc tasks and special projects assigned by the CEO.

Required Skills & Competencies:

• Strong organizational and multitasking abilities.
• Excellent communication skills (written & verbal).
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Knowledge of foreign language (Preferred).
• High level of discretion and professionalism.
• Ability to work in a fast-paced environment and travel when required.

Preferred Qualifications:

• MBA or equivalent degree.
• 1–3 years of experience as an Executive Assistant, Personal Assistant, or similar role.

Job Types: Full-time, Permanent

Pay: ₹300,000.00 - ₹500,000.00 per year

Work Location: In person