Executive Assistant to CEO

Executive Assistant to CEO

• Manage and prioritize the CEO’s calendar — ensuring high-value meetings, focus time, and preparation materials are optimized.
• Maintain a master action tracker across CEO-led teams (Marketing, Sales, HR, Oracle Practice, hirin.ai).
• Provide weekly priority briefings, highlighting urgent, important, and delegable tasks.
• Send reminders and follow-ups to stakeholders to ensure timely completion of commitments.
• Summarize meeting notes, key points, and action items for the CEO.
• Maintain a project dashboard for all CEO-driven initiatives.
• Track deadlines for product launches, sales campaigns, marketing initiatives, hiring drives, and legal milestones.
• Follow up with responsible owners and escalate only when needed, with clear briefs and recommended solutions.
• Coordinate with HR on culture, retention, and leadership initiatives.
• Manage personal administrative tasks such as travel bookings and event RSVPs.
• Handle ad-hoc tasks that reduce CEO’s mental load.
  

• Exceptional organizational and time management skills with attention to detail.
• Strong written and verbal communication skills — able to create concise summaries and professional correspondence.
• High proficiency in productivity tools (Google Workspace / Microsoft Office, Calendar, Excel., ChatGPT & Market research).
• Ability to manage project dashboards, trackers, and deadlines using tools like Asana, Notion, Trello, or equivalent.
• Strong follow-up discipline — ensuring nothing falls through the cracks.
• Professional discretion and confidentiality in handling sensitive information.
  

• BBA / MBA / PGDHR with experience in IT Industry would be preferred
• Minimum 5 years proven experience as an Executive Assistant / Chief of Staff / Operations Coordinator supporting C-level executives
  

• Strong organizational and time management skills
• Attention to detail
• Professional discretion and confidentiality
• Strong follow-up discipline
• Ability to work proactively and independently
• Ability to work in a fast-paced environment
• Flexibility and adaptability
• Strong problem-solving skills
• Ability to build strong relationships with stakeholders