Executive Assistant to CEO

Core responsibilities:

• CEO office operations:

  Keep the calendar, priorities, and information flow tight; pre-read and brief the CEO ahead of every meeting.

• Communication hub:

  Draft, route, and track internal and external communication; close loops on behalf of the CEO; escalate only the exceptions.

• Meeting management:

  Schedule, set agendas, capture minutes, assign owners and due dates, and follow through to closure.

• Daily execution:

  Handle routine correspondence, document prep, and approvals queue; maintain an organized digital filing system.

• Market and company research

  : Prepare concise briefs on prospects, partners, competitors, and RFPs; include sources, key risks, and a recommendation.

• Meeting prep packs:

  Create one-page dossiers on attendees and organizations; include recent news, decision authority, and likely objections.

• Actionable summaries:

  translate long documents into decision notes with next steps and owners.

• Outreach:

  initiate communication with partners, investors, and strategic accounts on behalf of the company; secure meetings and keep pipelines moving.

• Relationship management:

  maintain a clean CRM trail; log touchpoints, commitments, and renewal/next-step dates.

• Follow-through:

  send recap notes within 24 hours; chase agreed actions; surface blockers early.

Required skills and experience:

• 4–7 years supporting CXO/Founder or similar high-tempo role.
• Ruthless prioritization, written clarity, and calendar discipline.
• Strong research ability; turns ambiguity into crisp briefs.
• Professional communication; can write on behalf of the CEO.
• Tools: calendar and email power-user, docs/spreadsheets, CRM, and a task tracker.
• Discretion and judgment; handles confidential material without fail.

Nice to have:

• Experience with partner/channel programs, RFP coordination, or investor relations.
• Familiarity with U.S. time zones and global travel logistics.

Work style: