Executive Assistant to CEO

Job Summary:

We are seeking a highly motivated and organized Executive Assistant to support the CEO. The ideal candidate will possess excellent communication skills, the ability to multitask, and a proactive approach to managing daily tasks and responsibilities. This role requires a high level of discretion and the ability to handle sensitive information with professionalism.

Key Responsibilities:

1. Administrative Support:

- Manage the CEO’s calendar, schedule meetings, and coordinate appointments.

- Organize and maintain files and records, ensuring confidentiality.

- Handle correspondence, including emails, phone calls, and mail.

- Prepare and edit reports, presentations, and other documents as needed.

2. Meeting Coordination:

- Arrange and coordinate internal and external meetings, including logistics and materials preparation.

- Take detailed meeting minutes and follow up on action items.

- Assist in the preparation of agendas and ensure timely distribution of materials.

3. Travel Arrangements:

- Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries.

- Prepare travel expense reports and ensure timely reimbursement.

4. Communication Liaison:

- Serve as the primary point of contact between the CEO and internal/external stakeholders.

- Manage incoming and outgoing communications on behalf of the CEO.

- Ensure effective communication flow within the organization.

5. Project Management:

- Assist in the planning and execution of special projects and initiatives.

- Track progress and provide regular updates to the CEO.

- Collaborate with other departments to ensure project alignment and completion.

6. Research and Analysis:

- Conduct research and gather information on various topics as requested by the CEO.

- Analyze data and prepare reports to support decision-making processes.

7. Event Planning:

- Organize and coordinate company events, conferences, and executive off-sites.

- Manage event logistics, including venue selection, catering, and guest lists.

8. Confidentiality and Discretion:

- Handle sensitive and confidential information with the utmost discretion.

- Maintain a high level of integrity and professionalism at all times.

9. Miscellaneous Tasks:

- Assist with personal tasks and errands for the CEO as needed.

- Support other members of the executive team as required.

Qualifications:

- Bachelor’s degree in Business Administration or a related field.

- Proven experience as an executive assistant or similar role.

- Excellent verbal and written communication skills.

- Strong organizational and time-management skills.

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

- Ability to work independently and prioritize tasks effectively.

- Strong attention to detail and problem-solving abilities.

- High level of discretion and confidentiality.

- Flexibility to work outside regular business hours when necessary.

Preferred Skills:

- Experience in the industry or sector relevant to the company’s operations.

- Familiarity with project management tools and software.

- Ability to adapt to a fast-paced and dynamic work environment.

Working Conditions:

- Full-time position based in Ahmedabad Location.

- Occasional travel may be required.

- Competitive salary and benefits package.

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Application Process:

Interested candidates should submit their resume and a cover letter detailing their qualifications and experience. Please include references and any relevant certifications.

Important Note: This Job is only for the Female Candidates.

Job Type: Full-time

Pay: ₹300,000.00 - ₹700,000.00 per year

Experience:

• total work: 1 year (Preferred)

Work Location: In person