Executive Assistant

Company:

Position Overview

The Executive Assistant (EA) to the CEO will provide high-level administrative and operational support in a fast-paced, global environment. The EA will serve as a key liaison between the CEO and internal/external stakeholders, manage a complex schedule, and ensure the smooth running of day-to-day activities. This role requires exceptional organisational skills, discretion, and the ability to handle sensitive information with professionalism.

Key Responsibilities

• Board and Executive Meetings:

• Attend and take comprehensive notes/minutes at board meetings, leadership team meetings, and other high-level discussions.
• Prepare and circulate meeting agendas, minutes, and follow-up action items.

• Administrative Support:

• Manage the CEO’s calendar, including scheduling and coordinating meetings, appointments, and travel arrangements (domestic and international).
• Handle confidential correspondence and documentation, ensuring prompt and professional communication.

• Day-to-Day Operations:

• Support the CEO with daily operational and strategic tasks.
• Organise and prioritise incoming requests, ensuring efficient workflow and time management.
• Prepare reports, presentations, and briefing materials as needed.

• Client & Stakeholder Interactions:

• Act as a point of contact for clients, partners, and internal teams on behalf of the CEO.
• Coordinate and prepare for client meetings, including logistics, agenda, and follow-up.

• Travel Management:

• Arrange complex international and domestic travel itineraries, including visas, accommodation, and transport.
• Prepare detailed travel briefs and manage travel-related expenses.

• Special Projects:

• Assist in coordinating and executing special projects and company events as assigned by the CEO.

Qualifications & Skills

• Bachelor’s degree in Business Administration or related field (preferred).
• Minimum 5 years of experience as an executive assistant or similar role, preferably in a multi-national IT or technology environment.
• Exceptional verbal and written communication skills.
• Strong organisational and time management abilities.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Ability to work across multiple time zones and adapt to changing priorities.
• Strong interpersonal skills and the ability to interact with senior executives and clients globally.
• Flexible and available for occasional travel at short notice.

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