Executive Assistant

Position Title: Executive Assistant
Department: Executive Office
Location: Civil Lines, Jaipur
Reporting To: [Director / CEO / MD]
Experience Required: 1–2 years (or as applicable)
Qualification: MBA Postgraduate (Preferred: MBA or equivalent)

Key Responsibilities:Calendar & Schedule Management

• Manage and maintain the executive’s calendar and appointments
• Coordinate internal and external meetings and follow-ups
• Organize business meetings and off-site visits

Travel & Accompaniment

• Coordinate domestic and international travel logistics
• Accompany the executive on business travel, meetings, site visits, and events
• Prepare detailed travel itineraries and arrange accommodations
• Manage travel expense claims and reimbursement processes

Communication & Correspondence

• Draft and manage professional emails and internal communication
• Act as a liaison between the executive and clients/stakeholders
• Take minutes of meetings and follow up on assigned tasks

Reporting & Documentation

• Prepare reports, presentations, and MIS on behalf of the executive
• Maintain confidential files, documents, and contact lists
• Organize data and information for quick access

Project & Office Coordination

• Collaborate with other departments on behalf of the executive
• Monitor and track deadlines and progress of business tasks
• Provide end-to-end support in day-to-day executive operations

Confidentiality & Professionalism

• Handle sensitive and confidential information with discretion
• Maintain high standards of professionalism and integrity

Skills & Requirements:

• Excellent communication (written and verbal)
• Strong command of MS Office (Word, Excel, PowerPoint, Outlook)
• Highly organized, punctual, and detail-oriented
• Ability to travel and stay flexible with work hours
• Strong multitasking and problem-solving abilities
• Pleasant personality and professional conduct

Job Type: Full-time

Pay: ₹35,000.00 - ₹45,000.00 per month

Language:

• English (Preferred)

Work Location: In person