Executive Assistant

Job Title Executive Assistant:

Mission:

Purpose of the main job:

• To support the leadership
• To enhance operational efficiency by driving process optimization, follow robust processes complying with the respective framework and relevant SOPs in collaboration with cross-functional stakeholders
  

Main responsibilities:

• The individual will be providing and ensuring Secretarial and Administrative support to the multiple business stakeholders
• The individual

  must have:

  experience with

  SAP, Concur, Ariba, Teams & Outlook Calendar and ERP tools:

• Perform a variety of office management functions such as assisting in various projects, ordering budget items, renewing contracts, and preparing expense reports for the respective business leaders; oversee the maintenance of complex filing and record-keeping systems
• Responsible for all travel arrangements (Domestic and International) and coordinating logistics like visa, transport, hotels, etc. of respective Leaders through Takeda's designated agencies to comply with the travel policy
• Maintain timely concur claims management for respective Leaders
• Responsible for calendar management and documentation of internal and external meetings along with follow-up action. Review the minutes for future reference and business planning
• Responsible for all other employees in the respective departments with support related to relocation, overseas visa applications, and FOREX issuance
• Support all aspects related to vendor management, invoicing, contract due diligence, ordering, and stock of materials, as required
• External & Internal conference management
  

REQUIRED COMPETENCE:

Required work experience related to the position:

• Minimum 5-6 years of relevant experience in Secretarial and Administrative roles
• Bachelor's degree
• Proven/stable performance records over the past 2-3 years
  

Special requirements\ Skills \ Attributes:

• Planning, organization & detail orientation
• Problem-solving & Solution Orientation
• Customer focus & Result orientation
• Analytical, Communication, presentation & MIS Skills
• Ability to successfully multitask with team requirements
• Experience working in a diverse environment with the ability to identify and resolve conflicts
  

Locations:

Worker Type:

Worker Sub-Type:

Time Type: